Fleet Technical Assistant
Therefore, please ensure you check your email account regularly
All applicants are invited to apply in Welsh, any application submitted in Welsh will not be treated less favourably than an application made in English
Gwahoddir ymgeiswyr i wneud cais yn Gymraeg, ni fydd unrhyw gais a gyflwynir drwy gyfrwng y Gymraeg yn cael ei drin yn llai ffafriol na cheisiadau a wneir yn y Saesneg’
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
The salary scale above has been agreed as part of the NHS Agenda for Change pay award for 2024/2025 and will be implemented in November 2024 backdated to 1st April 2024 where applicable.
Job overview
The post holder will work as part of the Car Leasing team and will play a crucial role in supporting the Supervisor across the whole range of functions. They will have particular responsibility for co-ordinating the authorisation process with contracted garages/ body shops, Trust workshops, and lease companies, monitoring work carried out, charges and service delivery, and for dealing with any related problems.In addition, the post holder provides technical and general support to the Fleet Department and its activities and operations, dealing with manufactures and suppliers on technical issues.
Main duties of the job
The post holder is responsible for co-ordinating the authorisation process with contracted garages/ body shops, Trust workshops, and lease companies, monitoring work carried out, charges and service delivery, and for dealing with any related problems.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Working for our organisation
Our workforce is made up of over 4,000 remarkable people who contribute to the delivery of world-class patient care across Wales, 24 hours a day, 365 days a year. Whether you work in a patient-facing role or within our range of support services, the work that you do enables us to provide high quality care, wherever and whenever we’re needed.
The Trust recognises the need for its workforce to represent the diversity of the population it serves across the whole of Wales and seeks to create an environment where diversity is celebrated and inclusivity matters. We are also keen to break down any barriers into the Trust, and would encourage applications from under-represented groups, including those from BME communities and disability groups.
Careers within the Welsh Ambulance Services NHS Trust are diverse and varied, with opportunities arising right across the service. Whatever your skills and background, you’re sure to find a career with us which is fulfilling, challenging, and rewarding.
All applicants are invited to apply in Welsh, any application submitted in Welsh will not be treated less favourably than an application made in English
Applicants are advised to apply early as we reserve the right to close a vacancy prior to the closing date if a high number of applications have been received.
Detailed job description and main responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.
Person specification
Qualifications and/or Knowledge
Essential criteria- NVQ Level 3 in Business Administration or equivalent qualification plus additional knowledge of financial procedures/contract law to Diploma Level obtained through formal qualifications (e.g. CIPS) and/or equivalent experience; or equivalent level of experience within a Business Admin/Procurement environment.
- General understanding of contracts management
- Willingness to undertake appropriate training to enhance knowledge of specialised equipment and technical procedures to ensure value for money and support compliance with cost improvement initiatives
- Sound knowledge of workshop and garage technical operations
- Detailed technical knowledge of vehicle and mechanical fitting practices and procedures
Experience
Essential criteria- Experience of using financial systems such as Oracle for the ordering of supplies
- Experience of using Microsoft office packages i.e. teams, word, excel, powerpoint and outlook
- Experience of working within a demanding environment with competing priorities and workloads
- Experience of liaising with customer and service users, crossing organisational boundaries
- Experience of business administrative practices relating to workshops and garages
Values
Essential criteria- Demonstrates Trust values
Other
Essential criteria- Ability to travel within geographical area.
- Able to work hours flexibly.
Aptitude and Abilities
Essential criteria- Self-motivated, highly committed and able to work with a minimum of supervision
- Effective organisational and administrative skills
- Good interpersonal skills, able to build productive working relations with internal and external contacts
- Ability to liaise with external suppliers and persuasive skills
- Ability to work effectively as part of a team
- Computer literate with standard keyboard skills
- High level of commitment and motivation
- Able to assimilate information quickly and to think logically
- Able to work under pressure and to deadlines, as required
- Logical thinker, able to deal with problems with a common sense approach
- Good written and verbal and communication skills, able to convey information and complete all necessary documentation accurately
- Ability to speak Welsh
Please be sure to provide full contact details for all referees, including email addresses where possible. Failure to do so may result in significant delays in your application.
To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa, unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK.If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.