London - Part time PA / Office Manager

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We value integrity, courage, and innovation.

The successful candidate will assist with day-to-day administration, personal tasks, scheduling, and office management, ensuring smooth and efficient operations.

Key Responsibilities:

Personal Assistant Duties:

• Calendar Management: Assist in managing and organising the CEO's daily schedule, ensuring meetings and appointments are coordinated and prioritised.
• Communication Support: Handle incoming calls, emails, and messages, responding on behalf of the CEO when necessary.
• Travel Arrangements: Arrange travel logistics, including booking transportation, hotels, and flights, ensuring everything runs smoothly for business trips.
• Meeting Coordination: Schedule meetings, prepare agendas, take minutes, and follow up on action items.
• Document Management: Assist with filing, document preparation, and managing both physical and digital files to ensure easy access and organisation.
• Personal Assistance: Manage personal tasks such as running errands, scheduling personal appointments, or any ad-hoc duties that arise.

Office Management Duties:

• Office Organisation: Ensure the office environment is organised and conducive to a productive work environment. This includes managing office supplies, equipment, and general office upkeep.
• Facilities Management: Oversee any office-related maintenance and coordinate with suppliers or service providers.
• Health & Safety Compliance: Ensure the office complies with health and safety regulations, including managing risk assessments and emergency procedures.
• Office Systems: Implement and maintain office systems, such as filing and document storage systems, to improve efficiency.
• Reception and Visitor Management: Welcome visitors to the office, coordinate meeting rooms, and assist with any hospitality needs.
• Team Support: Assist in day-to-day administrative tasks for the broader team, including managing the calendar, organising meetings, and ensuring communication flows smoothly.

Requirements

Qualifications:

• Previous experience as a Personal Assistant, Executive Assistant, Office Manager, or in a similar administrative role (preferred but not essential).
• Strong organisational skills with the ability to manage multiple tasks simultaneously.
• Excellent communication skills (both written and verbal).
• Highly organised and comfortable with managing time effectively.
• Ability to work independently and use initiative to anticipate the needs of the CEO and office staff.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and other relevant tools.
• Discretion and confidentiality in handling sensitive information.

Personal Attributes:

• Reliable: Able to manage a part-time schedule effectively, ensuring all tasks are completed within working hours.
• Adaptable: Comfortable with a dynamic environment and happy to take on a variety of tasks as they arise.
• Proactive: Able to anticipate needs and take the initiative with minimal direction.
• Friendly and Approachable: Able to communicate effectively with the CEO, team members, and external contacts.
• Family-Oriented: Comfortable with a flexible work schedule that accommodates personal commitments.
• Hands-on: Comfortable managing both administrative tasks and day-to-day office management.

Desirable Skills:

• Experience in both PA and office management roles, supporting executives or managing office environments.
• Familiarity with scheduling tools and project management software.
• Knowledge of office systems, organisation, and facilities management.
• Knowledge of health and safety compliance in office settings.
• Ability to handle confidential information with care.

Benefits

What We Offer:

• Salary: £15 - £20 per hour (based on experience).
• Hybrid Working Environment: Flexible working hours – fully negotiable as long as they overlap with business hours.
• Professional Development: Opportunities for training and career advancement.
• Vibrant Location: Enjoy the finest coffee shop on our doorstep and a lively food market right outside the office.
• Wellness Perks: Access to gym membership programmes (conditions apply).
• Inclusive Culture: Be part of a supportive team where your contributions make a real impact.

Our team is a diverse group of professionals from various backgrounds, ethnicities, and beliefs—all united by a commitment to excellence. If you're ready to bring your creativity and design expertise to our team, apply today!

RECRUITERS DO NOT CANVAS FROM THIS POSTING