Facilities Assistant

About The Role

The Facilities Assistant is the onsite building manager. They are the onsite point of contact and face of OCS from a building perspective to ensure that the contract is delivered to the required standard.

Roles and responsibilities include, but not restricted to:

• Ensuring all tasks requested or carried out on behalf of the client are logged on the helpdesk and assigned to the correct person
• Ensure all tasks are completed within their SLA, or make FM's aware of any that might fail so we can mitigate raising any issues or concerns
• Daily building walks/audits
• Carrying out post room duties - Inbound and outbound
• Complete regular stocktakes of stationary & hospitality and place orders as required
• Meeting contractors/ OCS technicians and ensure relevant H&S paperwork is completed
• Ensuring contractors paperwork is received and filed correctly for auditing purposes
• Keeping a log of cleaners times/ holiday/ sickness and completing fortnightly timesheet
• Making FM's aware of any potential issues on site so they can be dealt with in a timely manner
• Carry out low level PPM tasks as per schedule
• Completing any other reasonable management request in the allotted timeframe
• Complete training where required
• Deliver Tool Box Talks to the team where required and obtain signatures
• Prepare meeting rooms as and when requested via the helpdesk, including providing hospitality
• Ensure cleaning consumables are ordered monthly and sufficient stock is kept on site
• Lead daily team meetings
• Supporting furniture moves in and out of the building
• Reporting of near hits and encouraging onsite teams to report
• Managing the day to day operations of cleaning and security Compliance requirements:
• Using BlueHook and/ or Concept, monitor and deal with all planned preventative (PPM) and reactive maintenance. Liaise with engineering team to ensure jobs are completed within their SLA. Escalate any that may fail to FM's
• Using the PPM schedule sent out each month monitor ppm progress and liaise with the helpdesk in a timely manner to get schedule
• Check all PPM paperwork to see if any reactive works have been identified. Ensure works are completed and relevant paperwork is attached to the original PPM paperwork
• Carry out regular hazard spotting walkabout of the building and grounds and raising any concerns identified. Encourage site teams to report any potential hazards to yourself.

About The Company

OCS UK & Ireland is a leading facilities management company with a turnover of £1.7bn and 50,000+ colleagues. We deliver innovative, award-winning services including Cleaning, Catering, Security, Technical services, Energy Management and compliance, front of house, landscaping, logistics, waste management and pest control services to the public and private sectors and our mission is to make people and places the best that they can be.