Senior Medical Secretary

Job overview

You will be working as part of a team of 6 medical secretaries and 10 Stroke consultants with support of the Operational team.

The role is responsible for managing a team of medical secretaries and providing comprehensive administrative, clerical and transcription support to Consultants and their teams.

• Follow the Delivering Performance process for the team, consider training and development requirements
• Support and develop an effective induction process
• Co-ordinate team leave, using Healthroster, and ensure appropriate service cover is maintained
• Manage and monitor sickness absence of their team, reporting as necessary to Human Resources, Payroll and senior management
• Manage the recruitment, selection and induction processes for new staff, ensuring policies and procedures are followed
• Ensuring effective communication through regular team meetings
• Monitor the work environment to meet health and safety standards and recommend areas of improvement
• Manage order and monitor all equipment and supplies within the department considering budgetary guidelines

Working for our organisation

We have a new way of working at East Kent Hospitals, called 'We care'. It's about empowering frontline staff to lead improvements day-to-day. We're looking for compassionate people to be part of our improvement journey for the patients, families and carers we care for every day.

Please note we are only able to sponsor candidates on a Skilled Worker Visa applying for roles Band 5 and above.

Detailed job description and main responsibilities

Please scroll down to access the full Job Description and Person Specification located in ‘Documents to download’.

If you have further queries please don’t hesitate to contact the line manager using the contact details below.

Person specification

Qualifications

• Computer literate including Word and Excel and use of software packages eg outlook for updating calendars
• GCSE in Maths and English or Equivalent
• Knowledge of a range of secretarial and administrative work procedures and practice, including a knowledge of software programmes and an understanding of medical terms
• Previous experience of working within a busy environment

• Previous NHS/ administration experience
• NVQ Level 2, RSA level 3 or equivalent

Skills

• Ability to prioritise workload and meet deadlines
• Ability to communicate with, co-ordinate and liaise with a multidisciplinary team
• Ability to work well within a pressurised environment
• Data entry, text processing, storage of data, numeracy, accuracy and attention to detail

• Audio typing to 50 wpm minimum

Personal/professional attributes

• Ability to work without supervision
• Excellent organisational skills
• Able to make judgements involving facts or situations requiring some analysis
• Good interpersonal skills e.g. interact with colleagues and clients courteously

Other requirements

• Upholds and models the Trust values

Staff and patients from across East Kent Hospitals are the feature of the biggest NHS recruitment drive in its 70 year history. https://www.ekhuft.nhs.uk/patients-and-visitors/work-here/

Filmed in William Harvey and Queen Elizabeth The Queen Mother hospitals, the ‘We are the NHS’ campaign highlights the extraordinary work that staff across EKHUFT do every single day. As one of the largest hospital trusts in England, with five hospitals and community clinics serving a population of over one million people, EKHUFT was perfectly placed to demonstrate the care, cutting-edge treatments, research, innovations and life-saving operations that the campaign needed.

To find out more about east Kent visit our website at. The Trust fully supports the SAS Doctors Charter and is committed to their development through its CPD Framework.

We’ll close this job advert once we’ve received sufficient applications which may be before the closing date so please apply as soon as possible. We only accept online applications. If you have any difficulty with this please contact our Resourcing Team on 01227 866450 who are happy to help.

We have a relocation policy for eligible candidates, parking available at Trust sites but we encourage other options, like car sharing or public transport.

The Trust is committed to supporting flexible working to fulfil our pledge as part of The Trust’s People Strategy to help staff to achieve a healthy work/life balance. Please speak with your Recruiting Manager for further information on how this can be managed alongside department expectations and requirements.

The ability to converse easily and provide advice in accurate spoken English is essential for all customer facing roles.

Most positions require a Disclosure and Barring check and will be exempt from the Rehabilitation of Offenders Act 1974. Posts working regularly or unsupervised with children or vulnerable adults require an enhanced check.

Applicants for eligible roles requiring Tier 2 sponsorship must meet UK Visas and Immigration eligibility criteria.

We operate a no-smoking policy on all our sites and grounds.

You can search for and apply for roles directly on our website.

By applying for this post you are agreeing to us transferring your application and details to our system. If you are offered a job information will also be transferred into the NHS Electronic Staff Records. Good luck with your application, we’ll contact you via email so please check your junk/spam folders.