Contracts Officer
Job overview
NHS Cornwall and Isles of Scilly Integrated Care Board (ICB) is a statutory NHS organisation responsible for developing a plan for meeting the health needs of our communities, managing the NHS budget, and arranging for the provision of joined up health services which improve the lives of people who live and work in Cornwall and the Isles of Scilly.
By collaborating as an integrated care system (ICS) our health and care organisations can tackle complex challenges, including:
- improving the health of children and young people
- supporting people to stay well and independent
- acting sooner to help those with preventable conditions
- supporting those with long-term conditions or mental health issues
- caring for those with multiple needs as populations age getting the best from
Main duties of the job
We are looking for someone who can provide a high quality, comprehensive and effective administrative and contract support to the Commercial team. The role will be largely about working with contracting colleagues on generating new contracts and associated internal approval documents, capturing notes around contractual issues and queries between the ICB and Suppliers.Ensuring a clear audit trail in all actions that relate to the administering the contracts.
If you have a good attention to detail, like processes and systems, being organised, methodical and calm under pressure, this may be the role for you. Its a 6 month opportunity to support us with capacity needs and gain some useful insight and experience in working in a commercial team in the NHS.
Act as the first point of contact for enquiries, supporting the team by answering queries mainly in email form and occasional telephone calls.
Producing documents by applying knowledge and skills in the use of Microsoft Office.
Managing the signing process for internal documents and legal agreements and updating the e-commercial contracts database.
Electronic filing of contractual meeting notes, signed contracts and audit trails relating to contractual queries and issues.
Supporting Contract Managers with general administration such as setting up meetings, creating agendas, taking notes or action grids.
Working for our organisation
We are committed to creating an inclusive and diverse work environment and are always keen to hear from people who would like to work with us. We welcome applications from everyone regardless of age, disability or long-term health condition, gender identity or expression, race or ethnicity, faith, sex, sexuality or veteran status.
We are looking for people whose personal values and behaviours align with the NHS values outlined in the NHS Constitution and our own values and behaviours.
You can look forward to excellent benefits including discounts schemes, optional pension and life assurance, flexible working, salary sacrifice vehicles and cycles and much more
Detailed job description and main responsibilities
Please view the attached job description and person specification for more specific information about this post.
For hybrid working we offer the flexibility to work from an office (Bodmin, Truro), and from home, depending on the requirements of the team.
Person specification
Person Specification
Essential criteria- NVQ level 4 or above or equivalent experience
- Experienced in using Microsoft Office (incl word, excel)
- Experience of working to tight deadlines
- Experience of working in team orientated, collaborative environment
- Able to communicate at all levels, (team members, providers, other professionals)
- Experience of a wide range of business/administrative tasks
- Experience in preparing contract documentation
- Experience in project co-ordination/monitoring
- Knowledge of NHS and its systems and processes
- Experience of using databases
PLEASE ENSURE THAT YOUR APPLICATION CLEARLY REFLECTS THE CRITERIA LISTED WITHIN THE JOB DESCRIPTION AND PERSON SPECIFICATION.
We positively encourage applications from all sections of the community regardless of sexual orientation, sex, racial origin or disability. We are committed to equal opportunities.
Please note that if a vacancy is marked ‘internal’ your application will not be considered if you do not fall within that category.
Your data:
In submitting an application form, you authorise us to confirm any previous NHS service details via the Electronic Staff Record Inter Authority Transfer process should you be appointed to the post.
The ICB is under a duty to protect the public funds it administers, and to this end may use the information you have provided on this form for the prevention and detection of fraud. It may also share this information with other bodies responsible for auditing or administering public funds for these purposes.For further information contact Carver Tedstone our anti-crime specialist from TIAA [email protected]
Please note that information submitted in your application via NHS Jobs will be transferred to a third party e-recruitment system Trac for the management of the recruitment process. Your data remains confidential. Your data will not be shared with any further parties.
Should you be unsuccessful please be aware that your job application and related documents will be retained confidentially for a period of 13 months.
If you have any questions relating to this, please contact the Data Protection Officer by email
[email protected]
Your application:
Please note that if you have not received a reply within 21 days of the closing date you must assume that, on this occasion your application has been unsuccessful.
If you are invited for interview and the position requires a DBS check please see link below for guidance on completing the form.
If you are successful at the shortlisting stage of the recruitment process you will be contacted via e-mail to advise you to book your interview slot. Please ensure you access your NHS Jobs e-mail account regularly once the position has closed.
If you are unsuccessful at the shortlisting stage and wish to obtain feedback regarding your application, please contact the manager of the post as shown in the vacancy advert.