Administrative Assistant
Overview:
Connecting clients to markets – and talent to opportunity
With 4,300 employees and over 400,000 retail and institutional clients from more than 80 offices spread across five continents, we’re a Fortune-100, Nasdaq-listed provider, connecting clients to the global markets – focusing on innovation, human connection, and providing world-class products and services to all types of investors.
At StoneX, we offer you the opportunity to be part of an institutional-grade financial services network that connects companies, organizations, and investors to the global markets ecosystem. As a team member, you'll benefit from our unique blend of digital platforms, comprehensive clearing and execution services, personalized high-touch support, and deep industry expertise.Elevate your career with us and make a significant impact in the world of global finance.
Role Overview
The Administrative Assistant will play a key role in supporting the smooth running of day-to-day operations across the business. This role will provide general administrative support to multiple teams, assist with reception cover, coordinate office tasks, and contribute to maintaining a well-organised and efficient working environment
Responsibilities:
Key Responsibilities:
- Records Management & Audits
- Monitor and maintain archiving systems.
- Notify teams when archived items are due for recall, re-archiving, or destruction.
- Prepare documentation and data to support quarterly audits (1 per quarter).
- Maintain access control records, including Access Denied and Granted reports.
- Travel & Event Coordination
- Asset business travel and visa arrangements.
- Asset hotel bookings.
- Support planning and delivery of internal and external events.
- Assisting with events and internal communications
- Office & Facilities Support
- Cover reception duties and visitor management as required, including during peak periods.
- Perform general filing, data entry, and document handling.
- Regularly update the office hub/intranet with relevant information.
- Update and monitor daily office attendance, compiling monthly reports for stakeholders.
- Health & Safety
- Act as a designated First Aider and Fire Warden.
- Distribute annual DSE (Display Screen Equipment) assessments and follow up on issues and necessary remedial actions following the health &Safety procedures
- - Additional Support
- Assist with the management and distribution of sports tickets and O2 allocations.
- Provide general administrative support across teams, ensuring a responsive and collaborative approach.
- Provide ad-hoc support for internal projects or initiatives.
Qualifications:
- Proven experience in a similar administrative or office support role.
- Strong organisational skills and attention to detail.
- Excellent verbal and written communication skills.
- Confident in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Able to work independently and as part of a team.
Work Arrangement
5 days in the office