Junior Office Manager- Part time

Who we are:

We started in 2011 in Milan with a simple vision - to help more people improve their financial well-being by making personal investing straightforward and accessible through technology. Fast forward a few years, and we’re known as one of the most innovative fintechs headquartered in the heart of London.

Mission

To provide investment solutions and advice to protect and grow client wealth through time.

Our Core Values:

We’ve built our business on three Principles:

• Relationships are our first asset: We’re one team, built on trust, honesty and transparency. We value our relationships above all else.
• Trust drives success: We give each other the space to grow. We empower our employees to succeed, so they can make a real impact.
• Our customers dream big, just like us: We see the bigger picture and we make sure our customers see it, too. We’re always focused on the best outcomes for our clients and for each other, no matter what the goal, or how big the dream

What this means in practice:

Our individual impact and output is what counts most.

About the role:

This is an exciting, interactive and varied role for a self-motivated individual to join a growing team and to develop within a fast-paced yet supportive environment. You will act as a point of contact for any office admin matters for both those working on a remote basis and those in the office.

Key Responsibilities:

• Manage day-to-day office tasks, including filing, data entry, and document preparation.
• Maintain and update records, databases, and filing systems accurately.
• Answer and direct phone calls, emails, and other correspondence in a professional manner.
• Welcome and assist visitors, clients, and team members.
• Organize meetings, appointments, and conference calls.
• Setting up meeting rooms
• Ensure the office is presentable at all times
• Assist in planning and coordinating office events and activities.
• Monitor and manage office supplies to ensure availability.
• Coordinate with vendors and service providers for office needs.
• Prepare basic reports and presentations as required.
• Ensure the accuracy and confidentiality of sensitive information.
• Provide support to other departments as needed.
• Processing invoices in a timely manner
• Work closely with HR and OFM team members in other locations to achieve organizational objectives

Requirements

Qualifications and Skills:

• Proven experience in an administrative or office support role is preferred.
• Proficient use of G-Suite is a must
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• A proactive/can do attitude
• Attention to detail and ability to multitask effectively.
• Professional demeanor and a positive attitude.
• Dependable and reliable.
• Ability to work both independently and as part of a team.
• Discretion and understanding of confidentiality protocols.