Accounts Payable Officer

ACCOUNTS PAYABLE OFFICER

UP TO £33,500 PA PRO RATA

SOUTH WEST LONDON

PERMANENT PART TIME – 20 HOURS PER WEEK

I am working with a charitable foundation to recruit an experienced and dedicated Accounts Payable Officer, to join a small but busy team. This role is responsible for the meticulous administration and reconciliation of all expenditures, ensuring accurate and timely accounting practices, and supporting the production of essential financial statements and management information.

Day-to-day of the role:

• Code supplier invoices for input into the accounting system, ensuring alignment with purchase or work orders, and prepare batches for payment runs.
• Monitor purchases to ensure they are within authorised limits and approved by the correct signatories and budget holders.
• Advise staff on accounts payable processes, purchase orders, and work orders, ensuring adherence to Procurement and Capitalisation policies.
• Conduct monthly reconciliation of supplier statements and resolve any discrepancies.
• Manage supplier payment setups and execute payment runs via BACS or cheque.
• Perform monthly reconciliations of accounts payable transactions to the creditors' ledger and balance sheet codes, assisting with month-end ledger closures.
• Handle petty cash payments and reconcile monthly statements for managerial sign-off.
• Manage credit card statements distribution among employees, ensuring compliance with the Procurement policy, and reconcile these accounts.
• Maintain and update the Approved Suppliers list and manage supplier account details within the purchase ledger.

Required Skills & Qualifications:

• Proven experience in accounts payable, ideally in the charity/housing sector.
• Strong understanding of accounting principles and financial reporting.
• Proficiency in using financial software and systems.
• Excellent organisational skills and attention to detail.
• Ability to manage multiple tasks and meet deadlines.
• Strong communication skills and the ability to work effectively in a team