[ref. h85721] Office Manager/Team Support Assistant

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The Role:

work environment, and assist in managing schedules, meetings, and communications.

What you will be responsible for:

Office Management:

• Oversee the daily operations of the office, ensuring a smooth and efficient work environment.
• Manage office supplies, including catering, stationery etc
• Liaise with facility management vendors, including building management, cleaning, catering and security.
• Coordinate maintenance and repairs for office equipment and facilities.
• Ensure health and safety protocols are adhered to within the office.
• Organise office events and meetings.
• Handle incoming and outgoing mail and deliveries.

Front of House:

• Oversee the booking and preparation of meeting rooms, ensuring they are fully equipped and presentable for all internal and

• Ensure meeting rooms are kept clean, organised, and stocked with necessary supplies.
• Manage front-of-house operations, including welcoming visitors and handling incoming calls in a professional and friendly

• Coordinate with relevant teams to ensure smooth hosting of meetings and events, including catering arrangements when required.
• Act as the primary point of contact for visitors, maintaining a professional and welcoming reception area.
• Providing
• They will be a requirement to work late on occasion to provide support for meetings or events that extend into the evening.

requirements to facilitate a smooth event.

Personal Assistant Duties:

• Provide high-level administrative support to Managing Director or Directors, including managing calendars, scheduling

• Assist with project coordination and follow-up on tasks and deadlines.
• Any ad hoc duties that may be required.

Key Skills & Qualifications:

• Proven experience as an Office Manager, Personal Assistant, or similar administrative role.
• Strong organisational skills with the ability to multitask and prioritise tasks effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and familiarity with office management systems and software.
• Strong attention to detail and problem-solving skills.
• Ability to maintain discretion and confidentiality at all times.
• A proactive and flexible approach to work.