Facilities Coordinator

We are seeking an organised, detail-oriented Facilities Co-ordinator to oversee the smooth functioning of our office operations. This role ensures that administrative tasks, office resources, and staff support are managed efficiently, creating a productive and positive work environment.

Key Responsibilities

Office Administration:

• Oversee day-to-day office operations and ensure the office environment is well-organised and fully equipped
• Maintain office supply inventory, ordering and restocking as needed
• Manage incoming and outgoing correspondence, including mail, emails, and phone calls

Facilities Management:

• Coordinate with vendors, service providers, and building management for office maintenance, repairs, and improvements
• Ensure compliance with health and safety regulations

Team Support:

• Serve as a liaison between employees and leadership for administrative matters
• Plan and coordinate staff events, meetings, and celebrations

Budget and Financial Oversight:

• Track and manage office-related expenses, ensuring adherence to budget guidelines
• Coordinate with the finance team for payments

Technology and Systems Management:

• Coordinate with IT support for the maintenance of office hardware, software, and systems
• Ensure office technology is functioning and accessible to all team members

Skills & Qualifications:

• Ideally proven experience as an Office Manager, Facilities Coordinator, or a similar role would be beneficial
• Excellent organisational and multitasking abilities
• Strong written and verbal communication skills
• Proficiency in office software (e.g., MS Office,
• Familiarity with basic HR practices is a plus
• Knowledge of office management responsibilities, systems, and procedures
• Ability to handle confidential information with discretion

Working Hours and Environment:

• This is a part time role with hours between Monday to Friday 9.30am through to 2.30pm - This is a hybrid role which requires a need to be in-office on a Wednesday and Thursday, with occasional flexibility based on organisational needs.
• The successful candidate must hold a full, clean driving licence and have access to their own vehicle, as travel between locations may be required.