Document Controller

Duties include:

• Develop and maintain a documentation repository - Internal / External
• Collaborate with various departments to gather information and requirements
• Working closely with Project Support Officer and internal teams on documentation requirements
• Ensure proper version control and document management practices
• Handle documentation requests and inquiries from internal and external stakeholders
• Coordinate with external vendors and contractors for documentation needs
• Ensure all documentation is accurate, up-to-date, and easily accessible
• Key-user of the Document Management Solutions (DMS) (e.g. Sharepoint, One Drive,…)
• Administrator and co-owner of the project room (e.g. Think Project)
• Maintain lists, set-up folder and permission structure
• Arranges accounts and permissions for team members
• analysing and translation of the requirements for technical documentation and data management (DDM) - considering the interfaces and dependencies, definition of prerequisites and implementation of a DDM structure in the project.
• implementation and adjustment of the DDM-tool (Sharepoint, thinkproject) and organization of necessary trainings for project members.
• alignment and management of the overall content-based documentation structure (i.e. Templates, Instructions, etc.).
• definition, structuring, alignment and management of the basic KKS structure, DCC and short texts acc. to applicable standards (i.e. VGB framework).
• definition, structuring, alignment and management of the IRL and metadata-set acc. to applicable standards (i.e. VGB framework).
• definition, structuring, alignment and management of the C2-part of the ITT and related appendices.
• project specific adjustments of standard workflows for reviews and definition of formal and content-based criteria for engineering-reviews.
• management and tracking of engineering reviews incl. status reporting for value of work done (initiating, challenging, reminding, following up)
• providing budget information for "as built" and final documentation - related tasks (external parties).
• contribution, structuring, alignment and management of the DDM-related hand-over/take-over process.
• steering document administration and control as well as external partners for DDM.

• Your professional skills include an expert understanding of various document management systems (MS SharePoint, One Drive, Teams, Think Projects etc.)
• At least 5 years of professional experience in Engineering, Procurement and Construction of industrial buildings.
• Your personal competencies include a structured, accurate and efficient way of working.
• High level of initiative and team spirit. Flexibility and reliability.

For more information on this excellent contract opportunity with our prestigious client please contact the recruitment team on or apply online & we will get back to you

Kelly Services (UK) Ltd are acting as an Employment Business in relation to this role.

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