Medical Education Coordinator
Job overview
The medical education team is responsible for the provision of post graduate education within UHP and a focal point for multi professional education. We have an exiting opportunity to join our team to continue developing our support to Locally Employed Doctors, Physician Associates and International Medical Graduates.
The Postgraduate Medical Centre (PGMC) consists of a team who support the provision of training and education for approximately 800 resident medical staff and a focal point for multi-professional education.
***Preference will be given to internal Trust staff, as well as ‘Priority’ and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification***
Main duties of the job- To facilitate/coordinate the support and engagement of Locally Employed Doctors at UHP.
- To provide administrative, pastoral, corporate and educational support for the Physician’s Associate programme.
- To help facilitate/coordinate the support and engagement of International Medical Graduate (IMGs) doctors.
- To support other non-training grade doctors and/or health care professionals at UHP where required.
- To support the development of programmes of work within postgraduate medical education.
- To assist in the design, development and delivery of educational programmes/packages for the aforementioned groups as well as the relevant local and national experts/stakeholders.
Working for our organisation
We are a people business – where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care.The Trust has great opportunities for career development in a highly progressive working environment. We offer all of this in a vibrant, modern city with a historic reputation for adventure. PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY.
If you have any issues with applying online and need additional support including reasonable adjustments with the application process please contact the recruitment team on 01752 432100. We recognise that work life balance is important for our colleagues and so we invite requests from applicants around less than full time/flexible working for our advertised roles.
Please contact the recruiting manager to discuss this prior to your application submission. We commit to giving this full consideration in each case. We encourage people from diverse backgrounds to apply for our roles, as diversity strengthens our teams.
It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.
Detailed job description and main responsibilities
Please see attached Job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.
Person specification
Knowledge & Experience
Essential criteria- • Demonstrable experience of working in an administrative/coordination role
- Demonstrable experience of project coordination
- Demonstrable experience of information systems
- Demonstrable experience of fast-moving and demanding environments
- Demonstrable experience of developing good working relationships with a variety of stakeholders, both internal and external to the working environment
- Demonstrable experience of handling confidential information
- Demonstrable experience of social media and communications within a professional setting
- Demonstrable experience of procurement
- • Demonstrable experience of working in an administrative/coordination role in a large clinical setting• Demonstrable experience of working in an educational/training environment – particularly in medical education • Demonstrable experience of procurement with a large clinical setting
Qualifications
Essential criteria- • NVQ 4 Business Administration or demonstrable equivalent experience
- • Foundation level degree (or equivalent qualification) in business administration/project management
Aptitude & Abilities
Essential criteria- • Proficient in Microsoft Office
- Excellent communication skills, written and verbal, with ability to demonstrate fluency, clarity and effectiveness at all levels.
- Excellent attention to detail and accuracy
- Excellent time management and organisational skills
- Ability to prioritise conflicting work schedules
- Self-starter and autonomous worker
- Proven ability to work in a collaborative manner
- Pro-active approach, ability to create new ideas, processes and projects
- • Maintain professionalism at all times
- Able to deliver customer service in a helpful, approachable manner and always willing to go to the extra mile
- Team worker
- Pro-active, takes own initiative
- Highly motivated
Other factors
Essential criteria- • Must show a willingness to learn and contribute towards new processes and procedures
- Open to change
- Flexible and adaptable
PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY INCLUDING YOUR JUNK FOLDER.
If you need support with the online application process or require reasonable adjustments with the application and/or interview process please contact the Recruiting Manager for this post.
We recognise that work life balance is important for our colleagues and so we invite requests from applicants about less than full time/flexible working for our advertised roles. We recommend contacting the manager of the role prior to applying and we commit to giving requests full consideration.
We welcome and encourage applicants who identify with all protected characteristics to apply for our roles. We believe that diversity strengthens our teams and improves our patients' experience. At UHP we aim to create an inclusive workplace and hospital where everyone feels they belong and included.
It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.
Providing false information is an offence & could result in the application being rejected or summary dismissal/police action if an applicant is successful.
Please note that if you are successful in your application & accept the position you agree that the Staff Health and Wellbeing Department can access your health records from your current/previous employer in order to check the status of your inoculations & screening tests.This is an automated process & the information will only be used for these purposes prior to your taking up the position with us.
For Doctors Roles:
Unsolicited CVs and Candidate Profiles/Details
University Hospitals Plymouth has a commitment to sourcing candidates directly and as such we do not accept speculative CVs from agencies.
We do, however, work with a defined list of preferred HTE Framework suppliers who may be invited to support us in sourcing candidates for particular roles.
In line with our preferred supplier list, we only pay agency fees where we have a signed agreement in place and an agency has been instructed by a member of the Trust’s Medical Workforce team.
We do not pay agency fees where speculative and unsolicited CVs are submitted to the Trust or Trust employees by any other means than the official route above. Where this is not observed the Trust reserves the right to contact these candidates directly and initiate discussions without payment of any agency fee.
Any candidate details (whether written or spoken) or CVs that are referred directly will not constitute an introduction. The Trust will under no circumstances be responsible for any recruitment fees in relation to these contacts.
Submission of any unsolicited CVs, candidate’s details and/or proposals to the Trust will not be considered further and will be deemed evidence of full and unlimited acceptance of this Agency Protocol.
In order to establish and maintain good working relationships with the Trust’s agency suppliers, we ask that this Protocol is adhered to and thank you for your co-operation.