Unit Administrator - Neuro ICU

Job overview

An exciting opportunity has arisen for a Unit Administrator to support the Neuro Intensive Care team within Critical Care at University Hospital Southampton.

This role will provide Neuro ICU with administration support for the consultant team, medical Staff, nursing and other team of the unit.

Main duties of the job

Attached you will find the person specification document which provides more detail about the essential and desirable skills and experience needed for this role. We highly recommend you review this document and use it when completing your application as these criteria are used by hiring managers as guidance during shortlisting.

For an overview of the main duties of the role please see the ‘Job Description and Main Responsibilities’ section below. To understand the day-to-day responsibilities in more detail please read the full job description document attached.

Working for our organisation

University Hospital Southampton is one of England's largest acute teaching Trusts, offering a wide range of learning and development opportunities to support your career aspirations.

Located on the south coast with an international airport and direct rail links to London, Southampton offers an ideal setting to live and work, with the New Forest, South Downs and Jurassic Coast.

We believe that using technology wisely shows strong time management and commitment to innovation. However, personalizing your recruitment application to highlight your unique skills and experiences is crucial. Relying too heavily on generic, AI-generated content instead of drawing from your own strengths and accomplishments may lead to your application being rejected if multiple candidates present identical or similar information.

At UHS we’re committed to providing a flexible working environment where possible. Whether you are balancing family, study, or your wellbeing with your career, we want to support you so you can help our patients.

We welcome applicants of all backgrounds, identities, and experiences to join us in building a healthcare community where everyone can belong, thrive, and contribute.

Detailed job description and main responsibilities

 C.  To create and format spreadsheets and forms for specific purposes, as required. To accurately input, updates and retrieves data using a variety of data collection systems (electronic and paper-based) including dbrotas, CLWRota, HR, NHSP, ESR Spreadsheets etc. and any new systems that may be introduced in the future.

Please see Job Description for other details

Open only to applicants from Hampshire & Isle of Wight NHS system, which is limited to Hampshire and Isle of Wight ICB, Southern Health FT, Portsmouth Hospitals University NHS Trust, Isle of Wight NHS Trust, University Hospital Southampton FT, Solent NHS Trust, South Central Ambulance Service or Hampshire Hospitals FT

Person specification

Physical requirements of the post

• Health and physical abilities sufficient for the post (if necessary with reasonable adjustments with respect to the Equality Act/Disability Discrimination Act).

Qualifications / training required

• As a minimum, to be educated to GCSE (or equivalent) standard, with a pass in English and Maths.
• Knowledge of business and administration, developing new procedure and practice, acquired through training or experience to Vocational level 4 NVQ standard

• Experience of the NHS
• Evidence of further professional development.
• Degree or equivalent

Previous or relevant experience necessary

• Experience as a PA or Secretary in a customer-focused environment.
• Office management experience
• Well versed in the use of Microsoft Office, particularly Outlook, Word and Excel.

• Previous experience of working in a busy hospital environment.
• Working within an acute hospital setting
• Experience of UHS & IT systems (Healthroster, EDOCs, Oracle)
• Experience of procurement order process and maintain Trust standards for preferred suppliers
• Experience line managing staff

Aptitudes and skills required

• Able to prioritise and manage a large and conflicting workload.
• Ability to work under pressure.
• Organisational and interpersonal skills.
• Excellent telephone/communication skills.
• Ability to compose correspondence from fragmented instructions.
• Ability to work with a range of factors to overcome problems that may impact on service delivery
• Ability to make judgements and decisions for managing annual leave and sickness processes in the department.
• Forward planning

• Ability to lead on process for additional payment claims, to process and compile reports in regular communication with stakeholders to ensure accuracy and achieve deadlines.

Special requirements of the post

• Confident in dealing with people at all levels and a range of professionals.
• Able to demonstrate discretion and confidentiality at all times

• Able to be flexible with working hours if required.

Trust Values

• Patient First
• Working Together
• Always Improving

Please be advised that this vacancy may close earlier than stated if we receive a large number of applications. We will not accept any applications or queries via agencies, under any circumstances.

For more information about our Trust

https://careers.uhs.nhs.uk

Getting to work - our travel promise

Eligibility for on-site parking is dependent on the nature and requirement of the role. All staff can also access a range of discounted benefits relating to travel including reduced price bus tickets, purchase of salary sacrifice bikes and ultra-low emission cars.

Our commitment to equality

Equality remains at the centre of our policymaking, service delivery, and employment practice, giving all employees equal opportunity to develop, apply for promotions, and have working arrangements that enable them to achieve a manageable work-life balance.

UHS actively promotes a work environment free from harassment and discrimination and provides training for managers and staff to ensure this happens. We also closely monitor recruitment activity, training, development, and employment practices to ensure equality of practice with regard to race, colour, ethnic or national origin, religion or belief, gender, sexual orientation, disability, marital status and age.

How and why we use your information

The Trust is under a duty to protect the public funds it administers, and to this end may use the information you have provided on this form for the prevention and detection of fraud. It may also share this information with other bodies responsible for auditing or administering public funds for these purposes.

The European General Data Protection Regulations enhances individuals’ rights and safeguards all of their data in place under the DPA.

Find us on social media, we're on: Facebook, Twitter, Instagram, and LinkedIn