Senior Pharmacy Assistant - Rotational

Job overview

Are you an experienced pharmacy assistant who has completed NVQ level 2 in pharmacy services or equivalent?

At LUFHT may have the perfect opportunity for you.

We are looking for a Rotational Senior Pharmacy Assistant who can act as a great role model, provide excellent training and demonstrate our trust values.

You must be able to show great leadership qualities, a broad experience of working in a pharmacy and knowledge and understanding of working in a hospital.

We want to recruit a Senior Pharmacy Assistant who is enthusiastic, motivated who will work to our professional standards to provide an efficient and patient focused service.

You may be required to rotate across all sites of LUHFT.

Main duties of the job

In the role as a Rotational Senior Pharmacy Assistant you must have excellent communication skills, attention to detail and be flexible as you will you will work within our dispensaries, stores and on wards alongside pharmacy teams including, pharmacy assistants, pharmacy technicians and pharmacists.

You will be required to supervise work of pharmacy assistants ensuring work is prioritised appropriately and play a key role in training and development of staff to maintain a quality and standards of work.

You will be required to participate in evening, weekend, and Bank Holiday working in keeping with the Pharmacy Directorate arrangements and the needs of the Trust.

Working for our organisation

Liverpool University Hospitals NHS Foundation Trust comprises Aintree University Hospital, Broadgreen Hospital & Royal Liverpool University Hospital.

We are part of NHS University Hospitals of Liverpool Group, formed on 1 Nov 2024 from the coming together of LUHFT and Liverpool Women’s NHS Foundation Trust. The Group was born from a shared aim to improve the care we provide our patients.

UHLG is one of the largest employers in the region, with over 16,800 colleagues dedicated to caring for our communities - from birth and beyond.

For the 630,000 people across Merseyside, we are their local NHS. We provide general and emergency hospital care, alongside highly specialised regional services for more than two million people in the North West.

Liverpool Women’s Hospital specialises in the health of women and babies, delivering over 7,200 babies in the UK’s largest single site maternity hospital each year. The Royal Liverpool University Hospital is the largest hospital in the country to provide inpatients with 100% single bedrooms and focuses on complex planned care and specialist services.

For roles at Liverpool Women’s, visit their careers page.

Detailed job description and main responsibilities

1. Dispense and issue medicines from the Pharmacy Department including extemporaneously prepared products, controlled drugs, unlicensed medicines and clinical trials, in accordance with the policies, procedures and safe systems of work, which prevail in the department at the time.
2. Order and supply pharmaceuticals as part of the ward stock top-up service.
3. Load medicines received into the automated dispensing machine.
4. Take lead responsibility for reception duties and direct workload and queries in the most appropriate staff members within the department and escalate if required.
5. Input data into the Pharmacy computer system to ensure all appropriate records are made and kept up to date.
6. Receive medicines into the Pharmacy Department and ensure that documentation and computer entry is carried out in a timely and accurate manner.
7. Investigate and resolve delivery discrepancies, liaising with invoicing staff, and suppliers, making appropriate records of all investigations and outcomes keeping line manager fully briefed about key operational matters.
8. Ensure that all pharmaceutical preparations are stored appropriately.
9. Rotate stock at the point of goods receipt.
10. Deal with more complicated enquiries referring to line manager if they are not commensurate with role.
11. Ensure that all unused medicines (if appropriate) returned to the pharmacy are recycled in accordance with the safe systems of work and always participate in the safe disposal of medicines in accordance with departmental procedures.
12. Manually handle IV fluids, bulk feed deliveries and manoeuvre cages and tote boxes for delivery towards/departments, outside clinics
13. Deliver medicines to ward and departments as required.
14. Deal with frequent interruptions eg telephone enquiries from internal and external customers.
15. Fix the robot when basic errors occur.
16. Participate in daily stock count
17. Issue medicines which are on “To-Follows” list
18. Participate in development and project work in line with the objectives of the Trust and Pharmacy Directorate
19. Check picked stock items to ensure accuracy of medicines supplies on top up.
20. Train, supervise and assess support workers.
21. Deliver robot error training for pharmacy assistants and other staff who are new to the department in line with standard training plan.
22. Deliver training to pharmacy assistants and other staff as they rotate through areas of practice .
23. Deal with ad hoc stock requests as they arise (by telephone or portal) from wards/departments and outside clinics. These may be urgent and will need to be prioritised appropriately.
24. Supply emergency orders
25. Support pharmacy assistants with NVQ level 2 training where appropriate.
26. Prioritise work so that services meet their objectives.
27. Together with other members of staff to ensure that procedures are carried out in accordance with current legislation and regulations in respect of the Health and Safety at Work Act, COSHH and that other pertinent recommendations and standards are complied with.
28. Participate and co-operate in weekend, Bank Holiday, Statutory Holiday, early morning and evening services as per departmental arrangements.
29. Undertake other reasonable duties commensurate with this role as required. This may be subject to change to meet the needs of our patients.
30. Work across site where required.
31. The post holder will be expected to adapt to changes that may occur, which may affect the current practices within the Pharmacy Department, such as the introduction of new equipment, procedures, policies, and hours of working.

Person specification

Qualifications

• NVQ Level 2 Pharmacy Services or Pharmacy equivalent

Experience

• Demonstrable experience working in a pharmacy environment
• Experience of working in a team
• Experience of dispensing prescriptions OR the preparation of aseptic products

Knowledge

• Knowledge of procedures for own pharmacy area – on the job training, experience to NVQ3 or equivalent level
• Knowledge of stock control systems and storage of medication

• Knowledge of hospital pharmacy supply and discharge planning
• Able to relate to all grades of staff within a multidisciplinary team

Skills

• Clear and accurate written communication skills
• Ability to use different IT applications
• Methodical with attention to detail
• Ability to train others

Please ensure you check the email account (including junk/spam boxes) from which you apply regularly as we will use this to contact you regarding your application.

Posts advertised to ‘internal staff’ are open to employees of hospitals within University Hospitals of Liverpool Group and you should confirm your employment within your application form.

Only those applicants who demonstrate clearly how they meet our person specification will be shortlisted for interview.

We reserve the right to close any vacancies from further applications when we have received a minimum number of applications from which to make a shortlist. Please ensure you apply without delay if you wish to be considered for this role.

Candidates applying for the role of Healthcare Assistant on the staff bank should note that due to the nature of the role, workers must be aged 18 or above when commencing in post. Applicants are therefore welcome from those aged over 18 or within 3 months’ of their 18^th birthday.

Not all roles are suitable for every flexible working opportunity all of the time. Flexible working options may include reduced hours, compressed hours, fixed shifts, time back in lieu and home working.

The Trust is committed to promoting equality and diversity; we value the contribution of individual talent, skills, knowledge and experience and aim for a workforce demography representative of the local community. We encourage applicants from the following groups that are currently under-represented in our workforce black, Asian and minority ethnic, lesbian, gay, bisexual and Transgender (LGBTQ+), disabled, male and age 16-24.

Bank posts require upfront payment. DBS applications submitted from 2nd December will be subject to the new DBS fee of £26.50 (standard) and £54.50 (Enhanced).

From April 2017, Skilled visa applicants and their adult dependant(s) will be required to provide a criminal record certificate from each country they have lived in consecutively for 12 months or more in the past ten years.

Applicants requiring sponsorship may wish to determine the likelihood of obtaining sponsorship for this position by assessing themselves against the criteria on the gov.uk website - https://www.gov.uk/check-uk-visa.

This organisation has a zero-tolerance approach to the abuse of children, young people and vulnerable adults. All staff must ensure they adhere to the organisations safeguarding children and adults’ policy and comply with the Local Safeguarding Children and Adult Board procedures.

Staff should be mindful of their responsibility to safeguard children and adults in any activity performed on behalf of the organisation in line with the requirements of statutory guidance and legislation.

All employees (and volunteers)are expected maintain their safeguarding knowledge and skills by completing mandatory safeguarding training which includes understanding and recognising the signs of abuse and neglect and taking appropriate action.

As an organisation, we have adopted the Merseyside Domestic abuse workplace scheme which supports our staff who are experiencing Domestic Abuse /any forms of sexual violence.

If you have any personal requirements that will enable you to participate in our recruitment process please contact a member of the Recruitment Services by phone on 0151 706 4666 at the earliest opportunity to ensure that measures can be put in place to enable your application for this post.

Please note: new entrants to the NHS will commence on the first pay point of the relevant band.