Executive Assistant
Join us as the Executive Assistant to Pro Vice Chancellor Dean of Salford Business School and be part of Team Salford, and one of the UK’s fastest-growing universities.
We have an exciting opportunity for an Executive Assistant to support the PVC Dean of Salford Business School and lead our established school Executive Support Team.
Reporting directly to the School Business Manager you will be the main point of support for the PVC Dean at Salford Business School. This exciting and varied role encompasses full responsibility for executive support to the PVC Dean, including effective stakeholder and diary management, and interacting with academics, industry professionals, and colleagues across the university.
Our team provides first-class executive support to the school Senior Leadership Team. The EA to the PVC Dean also leads this team, as we aspire to excellence through collaboration, pioneering change, and optimising practice.
The role:
Provide high level of professional support including external relations, extensive inbox and complex diary management, communications, travel, conference organisation and general secretarial support.Offer high quality, front line professional service for visitors to the PVC Dean’s Office liaising effectively and with sensitivity to maintain the strong reputation of the University
Manage the Executive Support Office and staff members
Review and efficiently collate incoming documentation, communications, correspondence, reports, speeches and briefing papers as requiredEnsure that sensitive and confidential issues, information, and data are handled in an appropriate manner, ensuring compliance with GDPR and University regulations
Foster collaboration across schools and the wider university, role-modelling the Salford behaviours in all interactions
We hope you will bring:
Resourcefulness, adjusting seamlessly to what can be a fluid environment, multi-tasking and prioritising effectively at executive levelBe self-motivated and confident when making decisions and working on your initiative to ensure the PVC Dean and Senior Leadership Team continue operating at the highest standards
Great communications skills, connecting with people and working collaboratively with a wider team
Previous PA experience with the ability to contribute to and inform practice
IT proficiency, particularly with Excel to store, organise, and analyse data at an intermediate/advanced level
Ability to create reports, agendas, meeting slides and minutes with Microsoft 365
An excellent level of accuracy and attention to detail, and ability to work to very tight timeframes and deadlines
Continuous improvement by and looking for smarter ways of working
Problem solving in a structured and methodical way
Experience of line management
What’s in it for you?
Competitive Salary and excellent pension scheme.An impressive 32 days leave, plus bank holidays, additional time off at winter break, and the opportunity to buy even more!
Flexible Working – we support a culture of flexible and agile working, to help you find the right balance.
Professional development – a comprehensive package of training and development opportunities to help you achieve your full potential.
Wellbeing support – dedicated services and facilities to support your mental and physical health, including an Employee Assistance Programme, counselling and sports and fitness, including discounted gym memberships.
Sustainable Salford – we embed sustainability in all aspects of university life and have a commitment to becoming NetZero Carbon by 2038.
Our community – there’s a real sense of belonging here at Salford; we value diversity, in backgrounds and in experiences; our differences make us stronger, and we share a passion for improving students’ lives.