Education Administrator
We are actively promoting flexible working options, helping you to manage a work / life balance
Job overview
The Clinical Education Team are looking for an Education Administrator.
This Trust wide post is based primarily at Leicester Royal Infirmary or Glenfield Hospital, however cross site working is required. The post holder will provide general assistance to the Education Administration Manager with day to day running of the Centre.The post holder will ensure the efficient use of facilities and resources and will aid the provision of postgraduate education, including room bookings, audio visual aids, catering and other support as required. The post holder will have responsibility for a specific, identified work stream.
The postholders primary responsibility will be to ensure study leave claims for Postgraduate Doctors in Training (including LED/TG Doctors) are processed appropriately, accurately and in a timely manner.
Main duties of the job
Study Leave
Provide the administration of study leave claims for Postgraduate Doctors in Training (including LED/TG Doctors).
Provide expert advice regarding study leave queries to services and Postgraduate Doctors in Training (including LED/TG).
Clinical Education Centres
Responsible for providing access to Education Centre rooms, ensuring all equipment is available and in good working order as per the CEC Standards.
Ensure the day to day smooth running in the Centres, such as providing support with AV equipment as required, general tidying and raising issues.
Booking rooms for teaching as per the CEC Access Policy.
Dental
Provide administrative support to the Education Coordinator regarding the Dental Education programmes.
This role will require some out of hours working to meet the demands of the PG training sessions.
Please see the attached Job description for a full breakdown of the duties and responsibilities.
Working for our organisation
Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).
We have four primary goals:
- high-quality care for all,
- being a great place to work,
- partnerships for impact, and
- research and education excellence
And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.
Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:
- we are compassionate,
- we are proud,
- we are inclusive, and
- we are one team
This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.
About the University Hospitals of Leicester NHS Trust:
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Detailed job description and main responsibilities
Please see attached job description and person specification for full details.
This role (30 hours) will ideally be worked over 5 days (Monday-Friday) - 4 days is the minimum. You will be required to work across the three main hospital sites on a rota. Friday must be a working day.
Ensure you fully describe how you meet the personal specification for this role in your supporting statement.
Your supporting statement is an important part of the application where personalisation is essential to convey individual skills, knowledge, and experiences effectively. Over reliance on AI-generated content is discouraged as the content may lack specificity and fail to address key criteria outlined in the job description and person specification.
Should we receive high volumes of applications, this post may close earlier than the proposed advert closing date. Please submit your application in advance to avoid any disappointment.
Person specification
Planning and Organisational Skills
Essential criteria- Ability to prioritise workload.
- Very good eye for detail.
Training & Qualifications
Essential criteria- NVQ/BTEC Business Administration/ Customer Service (at level 2 or 3)
- GCSE Mathematics & English Grade C or above
- RSA Typing Grade II or equivalent
Experience
Essential criteria- Minimum of two years secretarial or administrative experience.
- Experience of working in a busy office environment.
- Experience of Microsoft Office including Word, Excel, Publisher, Outlook and Powerpoint.
- Experience of working within NHS environment.
- Experience of working in a Medical Education Environment.
- Experience of Accent Leave Manager/Tracker 2.
Communication and relationship skills
Essential criteria- Good typing presentation skills.
- Good inter-personal skills.
- Good communication skills.
- Excellent Microsoft package skills.
- Experience of setting up AV equipment.
Analytical and Judgement skills
Essential criteria- Sound knowledge of secretarial and administrative procedures.
- Calm attitude under pressure.
- Knowledge of NHS systems.
Other requirements specific to the role
Essential criteria- Importance of confidentiality.
- Reliable and gives attention to detail.
- A flexible outlook to the job.
Physical skills
Essential criteria- Physical ability to carry out duties
Equality and Diversity
Essential criteria- Able to demonstrate a commitment and understanding of the importance of treating all individuals with dignity and respect appropriate to their individual needs.
Additional Information
Please submit your application form without delay to avoid disappointment; we will close vacancies prior to the publishing closing date if we receive a sufficient number of completed application forms.
Please check the email account (including your junk mail) that you supplied as part of your application on a regular basis following the closing date and throughout the recruitment process, as this is how we will communicate with you.
UHL is an equal opportunities employer. We aim to employ a workforce that reflects the diverse communities we serve. We welcome applications from people from all backgrounds who match our job criteria.
Applicants who have a disability and meet the essential criteria for the job will be interviewed if you indicate you wish to be considered under the Guaranteed Interview Scheme. If you require a reasonable adjustment at any stage of the recruitment process please make the recruitment services team aware as soon as possible.
UHL is committed to helping colleagues balance the demands of both their work and personal needs through flexible working arrangements wherever reasonably practicable and subject to service needs.
Disclosure and Barring Service Check
Please note if you are successful in obtaining this position and the post involves regulated activity you will be required to undertake a Disclosure & Barring Service check.
The Trust will pay for the check initially and the money will then be deducted from your salary over a three month period commencing on your first month's payment.
The current price of a check is £38 for an enhanced and £18 for a standard check.
COVID 19 Risk Assessment
Due to the current Covid pandemic we have introduced a staff risk assessment into our pre-employment process. This now forms part of the mandatory pre-employment checks that will be carried out if you receive a conditional offer.
The risk assessment is intended to ensure you are able to safely perform your duties in any of our work areas, and if you have been identified as being particularly vulnerable to coronavirus. Our main aim is to reduce risk and to ensure the safety of all new starters to the Trust as well as current staff, patients and visitors.
If it is identified that you are within a vulnerable category, we will endeavor to make reasonable adjustments to accommodate this through discussions with both Occupational Health and your recruiting manager.
Covid Vaccination Status
Covid-19 vaccination remains the best way to protect yourself, family, colleagues and our patients/service users from the Covid-19 virus. We therefore continue to encourage our current and potential colleagues to get vaccinated.
University Hospitals of Leicester NHS Trust holds the principles of equality, diversity and inclusion at the heart of everything it does and all that it stands for. We are committed to developing a workforce that is representative of the community we serve.We welcome applications from the diverse community of Leicester, Leicester and Rutland, to help deliver healthcare services that meets the needs of our diverse communities.