Office Manager

About Our Client

My client is a global leader in consumer networking and electronics, enterprise networking, security, and supporting cloud services. They value diversity and entrepreneurial spirit, offering a dynamic and growth-oriented work environment.

Job Description

The key responsibilities of the Office Manager role include:

Office Management:

• Overseeing daily office operations to ensure a professional and efficient environment.
• Managing and providing leadership to a small administrative support team.
• Handling procurement and maintaining inventory of office supplies and equipment.
• Serving as the primary point of contact for general office and facility-related inquiries.
• Maintaining office conditions, coordinating repairs, and ensuring compliance with health and safety regulations.
• Managing contracts and price negotiations with vendors, service providers, and lease agreements.
• Overseeing the office budget and ensuring accurate and timely reporting.
• Verifying and ensuring timely payment of invoices.
• Liaising with facility management vendors (e.g., cleaning, catering, and security services).
• Planning and organising in-house and off-site activities, including events, celebrations, and conferences.
• Evaluating administrative functions and implementing process improvements.
• Performing regular inventory checks and ordering office supplies as needed.
• Reviewing and renewing leases and insurance contracts.

Administrative Support:

• Providing executive-level administrative support to Directors and senior management.
• Preparing reports, presentations, and documentation as required.
• Organising meetings, drafting agendas, recording minutes, and ensuring follow-up actions are tracked.
• Coordinating company-wide initiatives such as staff well-being and health programs.

Facility and IT Coordination:

• Scheduling and overseeing facility maintenance and repairs with external vendors.
• Acting as the liaison for IT escalations, working closely with the HQ IT team when required.

Human Resources Support:

• Assisting with recruitment, onboarding, and offboarding processes.
• Supporting employee engagement initiatives and internal training programs.

Health, Safety, and Security:

• Ensuring compliance with health, safety, and welfare practices across the business.
• Maintaining site security and ensuring adherence to company policies and legal standards.

The Successful Applicant

The successful candidate for the Office Manager role will be an experienced and proactive individual with a proven track record in office management, administration, or a related field. They will possess strong organisational and multitasking abilities, enabling them to thrive in a fast-paced environment. Key attributes include:

• Excellent Communication and Interpersonal Skills: The candidate will be able to effectively interact with colleagues, vendors, and senior management, ensuring smooth communication and collaboration.
• Leadership Abilities: They will manage and provide leadership to a small administrative support team, fostering a productive and efficient work environment.
• Proficiency in Office Management Tools: Familiarity with the Microsoft Office Suite and other office management tools is essential for handling various administrative tasks.
• Knowledge of Health and Safety Regulations: The candidate will ensure compliance with health, safety, and welfare practices across the business.
• Budget Management and Negotiation Skills: They will be adept at managing budgets, negotiating vendor contracts, and overseeing financial aspects of office operations.
• Detail-Oriented and Ambitious: The candidate will be hardworking, detail-oriented, and ambitious, seeking growth opportunities within a dynamic environment.

Overall, the ideal candidate will be someone who can maintain a productive, organised, and pleasant work environment while effectively managing the various responsibilities of the role.

What's on Offer

The successful candidate for the Office Manager role will receive a competitive salary and company bonus. Additionally, the company offers:

• Paid Holidays and Sick Leave: Ensuring work-life balance and well-being.
• Company Events: Opportunities to engage and connect with colleagues through various events and celebrations.
• A Great Working Environment: A supportive and dynamic workplace that values diversity and entrepreneurial spirit.
• Career Growth Opportunities: The chance to progress within a global leader in consumer networking and electronics, enterprise networking, security, and supporting cloud services.

These benefits highlight the company's commitment to providing a rewarding and supportive work environment for its employees.