1864 - Executive Assistant Support
CITB aims to lead the construction sector by example to ensure fairness, inclusion and respect for all. We seek to build a workforce that reflects Britain’s diverse population and people from under-represented groups are encouraged to apply for vacancies.
Our main objective is to create a culture that helps all of our customers strive towards a workforce that is reflective of today’s society.
Role purpose:
Work with the Executive Assistant to the CEO and wider Executive Assistant team in support of their activities within CITB and provide part-time support to the People Director, to assist with diary management, meetings, travel and ad-hoc admin tasks.
The role is to provide:
an efficient and highly confidential administration service to the Executive Assistants, including: specific diary management for the People Director.
arranging meetings as directed by the Executive Assistants.coordinating responses (sometimes highly confidential) as and when required.
providing administrative support to the Executive Assistants in their support of the Executive team to include hotel and travel arrangements, meeting co-ordination and diary assistance.
provide cover for the Executive Assistants as and when required, particularly holiday and sickness.
working with the Executive Assistants to promote and encourage the use of internal systems such as SharePoint, CRM, Concur and booking systems.
Key responsibilities and accountabilities:
Timely and accurate administration support for Executive and Leadership teams as required by the Executive AssistantsProvide general administration support to the EA team and deputise as and when required due to holidays/absence/meeting cover
Support meetings to take minutes and action notes as required
Acknowledge emails, work with relevant senior colleagues to facilitate and coordinate responses, ensuring the tone of the response reflects CITB’s values and behaviours.
Other ad-doc administrative dutiesKnowledge and Experience:
Essential
Good standard of secondary school education – a minimum of 3 GCSE’s (including English and Mathematics) or equivalent.Proven organisation skills.
Highly developed written and spoken communication skills to communicate with discretion and tact.
Competent negotiating, influencing and persuading skills.
Emotional intelligence and empathy.
Experience of managing conflict and setting priorities.
Experience of working with highly confidential information/data.
Experience in a secretarial, personal assistant or similar role.
Experience of working autonomously as well as within teams
Experience of using Microsoft Office or equivalent tools including spreadsheets, databases, document management and communication applications.Proven problem-solving experience.
Attention to detail.
Desirable
Knowledge of the business.
Special Conditions/Other Requirements:
Able to work confidently without supervisionAble to work flexible working hours
Able to work with and protect highly confidential material
Able to travel to London, other CITB sites and other locations as required
Must reside in the UK