Facilities Assistant - CBRE

1. Nov-2024

Building Management, Facilities Management

London - England - United Kingdom of Great Britain and Northern Ireland

Globally we employ over 70,000 employees and operate in 48 countries.

Job Title: Facilities Assistant

To assist with the daily running of Facilities Services in London, ensuring the buildings are always kept to a high standard and fully compliant with relevant Health & Safety and Environmental guidelines.

• Monitoring of helpdesk and facilities mailbox as well as daily administration tasks
• Carry out building & meeting room checks daily, ensuring any issues are dealt with in a prompt and efficient manner
• Ensure an accurate record is kept of all New Starters and Leavers
• Carry out Staff inductions
• The ordering and upkeep of the stationery that is used by all the buildings
• First point of call for all printer enquires and ordering the consumables
• Assisting the Facilities Managers with office moves and other general ad-hoc projects
• Ordering new furniture as and when required
• Ensure attending contractors onsite have authority to work and have provided the correct health and safety documentation to commence work
• Liaise with service providers and contractors to ensure regular activities are undertaken e.g., recycling, courier services, pest control etc.
• General health and safety duties including risk assessments and contractor monitoring
• Proactively work towards promoting a sense of pride in the Facilities department
• Assist with the local management of Environmental matters to ensure targets are met
• Prepare for Health & Safety and Environmental audits
• Record all waste and energy data in Fabric
• Organise Fire safety and First Aid training with SIEE staff in line with legislation
• Ensure signage on site appropriate and current
• Carry out (DSE) desk assessments as required

• IOSH qualified
• Experience working within a Facilities environment
• Previous knowledge of Environmental services
• Flexibility and adaptability
• Excellent organisational skills
• Good customer service skills
• Tact and diplomacy
• Ability to communicate effectively with all levels of staff, both verbally and written
• Good IT skills including Microsoft Office (especially Excel & Power Point)
• An ability to review and prioritise work
• A team player but able to work using own initiative with a proactive approach
• Able to work effectively under pressure and meet deadlines
• A desire and ability to develop and learn new skills and enhance current skills to grow professionally
• Presentable