[ref. b13632500] HR Coordinator

About Us

Founded in 1992, we are a successful, growing International digital transformation consultancy. We deliver multi-Queen’s Award for innovation winning platforms and services that support large-scale digital transformation. Our digital, data and technology solutions are used by globally recognised public and private sector brands operating in a variety of sectors including Civil Defence, Healthcare, Sustainable Environment and Land Asset Management, and Digital Democracy.

At a certified Great Place to Work® you’ll experience a dynamic and nurturing environment that rewards initiative and flexibility and enjoy a career path tailored to your own aspirations.

Key Accountabilities and Responsibilities

We are looking for an experienced colleague who has a passion for people experience and creating a Great Place to Work! Working closely with the HR Advisor and HR Manager you will have the skills to deliver the following:

• Manage the entire onboarding process for new starters, ensuring a seamless and first-class experience from start to finish. Take ownership conducting referencing checks, issuing contracts, and supporting the development of personalised induction plans. Ensure that each new joiner is fully supported and set up for success, delivering a positive and professional onboarding experience at every stage.
• Take ownership of our Inspire HRIS system, becoming the designated super user to ensure all employee records are accurately maintained and updated. Ensure data integrity, confidentiality, and compliance by recording key information. Proactively support the system’s optimisation by identifying ways to enhance its functionality and improve efficiency across HR operations.
• Play a central role in the rollout of the company's new performance management system by becoming the key user within the People Services team. As the system's super user, take ownership of coordinating performance appraisals and ensuring the platform is effectively integrated into business-as-usual operations. Support with training employees and line managers, troubleshoot issues, and work closely with the HR Advisor and HR Manager to ensure a smooth transition.
• Prepare and review monthly payroll modifications to ensure all relevant employee data is accurately captured, including salary adjustments, allowances (such as graduate clothing allowances), deductions for unpaid leave or sickness, and any increases following performance appraisals. Ensure comprehensive and accurate processing of payroll-related changes for each pay period.
• Manage and oversee employee benefits administration by ensuring that all benefits offerings, such as gym memberships, private medical insurance, and annual leave policies, are current and communicated effectively to employees. Provide guidance on available benefits and the enrolment process and take responsibility for enrolling employees in selected programs.
• Support in coordinating employee training and development programmes by ensuring all employees are scheduled in InformedACADEMY© for the appropriate training courses. Manage training records within InformedACADEMY©, track participation, and ensure that feedback forms are completed after each session. Take responsibility for processing employee training requests, ensuring that training forms are filled out accurately and submitted on time.
• Oversee the employee offboarding process, ensuring a smooth and efficient transition for leavers. Take responsibility for managing all aspects of the leaver process, including processing final paperwork, coordinating exit procedures, and ensuring the return of company property.

Requirements

Our ideal candidate will be able to evidence of a minimum of two years recent HR Generalist experience working in a fast-paced HR Team, ideally within a professional services environment. Ideally, you will be CIPD Associate Level 3 qualified or working towards this accreditation and have the relevant experience to hit the ground running in a growing business.

Our new colleague will also be able to demonstrate exceptional skill in the following areas:

• Comfortable with a hands-on role, able to work under pressure and to short deadlines with a clear sense of priority within a fast-paced and agile environment.
• A team player with the ability to develop strong working relationships and drive collaboration.
• Excellent work planning capabilities and time management skills.
• Excellent communication and presentation skills.
• Ability to balance conflicting deadlines and priorities.
• A meticulous attention to detail.
• Punctuality, reliability, and a clear commitment to your role.

Benefits

Our benefits package compliments our highly competitive salaries and our great working environment. We believe that our people should be properly rewarded for their commitment to the continued success of our business through a comprehensive and flexible range of benefits.

These can include:

• InformedACADEMY© – We offer excellent career development opportunities through our award-winning personal and professional development programmes, including support with professional certifications.
• Industry leading health and wellbeing plan – We partner with several wellbeing support functions to cater to each individual’s need, including 24/7 GP services, mental health support and physical health support.
• Hybrid working*
• Private Health Care Cover*
• Generous life assurance cover*
• Gym Membership*
• Monthly office lunch
• Onsite massage sessions
• 25 paid working days holiday per year plus bank holidays*
• Sabbatical Leave Scheme*
• Enhanced Maternity Leave and Pay*
• Enhanced Paternity Leave and Pay*
• Company Pension Contribution
• Profit Share Scheme
• Payment of professional subscriptions
• Generous referral scheme with no limits on the number of referrals
• Salary Sacrifice scheme*
• Qualifying period applies

Culture

We are proud to nurture a workplace culture that is diverse, inclusive, rewarding, and egalitarian.

We strive to live up to our values of Innovation, Excellence, and Integrity by thinking about things differently, always doing our best, and acting in good faith at all times.

We’re a team of passionate problem solvers. We take pride in helping our clients accelerate and de-risk digital business change so that we can collaborate and codesign world class digital services that solve complex business and safety critical problems, particularly where place, location or geography are important.

Our workplace culture reflects how we go about our work, the type of work that we choose to do, and our commitment and contribution to the sustainable social, environmental, and economic development aims of the communities that we are part of.

We focus both on technical skills and equally importantly, on the cultural fit of prospective new colleagues. Our success relies on fostering an environment where creativity and collaboration produces great outcomes for our people, our clients, and our partners.