[ref. f10387602] View Jobs Description

With 48 years’ experience and specialist knowledge, our unique partnership approach enables clients to rigorously monitor the condition of equipment - clearly, accurately, and efficiently. Spectro | Jet-Care has customers in more than 140 countries.

A Personal Assistant / Executive Secretary vacancy, is available at our Odiham offices in Hampshire. This is a permanent and full-time position, providing effective secretarial and administrative support to the Directors, and supervising the reception team. Frequent contact will be involved with Spectro | Jet-Care supervisory and management staff, and with external organisations, clients etc. Furthermore, the duties bring frequent contact with staff and Clients of all companies within the organisation, and their customers. Although subject to the Directors’ overall direction, the job holder will have right of access to all other departments within the organisation for the purpose of carrying out the duties. Confidentiality must be maintained for all Company, Client, Personnel, and Financial information. Main duties include:

• screen incoming calls, maintain a diary and take/disseminate messages;
• prepare presentations and organise internal and external seminars, conferences etc.;
• maintain efficient filing systems and ensure traceability of paperwork;
• book and arrange travel, transport, and accommodation for all employees;
• open and distribute post;
• maintain holiday, sickness, and attendance system;
• carry out staff recruitment duties and appraisals, as appropriate, in a timely manner.

We are looking for applicants who are enthusiastic, motivated, who are able to use their initiative, and think independently. The successful candidate should have:

• previous experience as a Personal Assistant with significant responsibility;
• good organizational and time management skills;
• a pro-active approach to problem-solving;
• good verbal and written communication skills, with a good standard of English;
• exceptional interpersonal skills;
• discretion and confidentiality;
• proven MS Office and Outlook experience;
• ability to work unsupervised using initiative;
• an approachable and helpful attitude;
• a flexible approach and be prepared to work outside a 35 hour week as appropriate.

Further details are available at www.spectro-oil.com.

Benefits:

• Additional leave
• Company pension
• Free parking

Schedule:

• Monday to Friday

Experience:

• MS Office: 2 years (required)
• Personal Assistant: 2 years (required)

Work authorisation:

• United Kingdom (required)

Reference ID: JD/S 14r8