Medical Secretary/Project Support Assistant
Job overview
Full time 37.5 hours per week. Permanent post.
We are looking for a highly organised Medical Secretary/Project Support Assistant, with previous experience in a similar setting, who will work alongside other Senior Medical Secretaries, to carry out clinical typing, co-ordination of patients’ case notes/test results, appointments, assistance with theatre listings, telephone messages amongst other general office duties as well as assisting the administration of several projects.The post holder will be based in the offices for the Urology Secretarial Team at Royal Bolton Hospital.
Candidates should be articulate, capable of undertaking a demanding workload and must be able to demonstrate a significant level of initiative. Candidates should possess advanced keyboard skills including a high standard of word processing skills to RSA III or equivalent level qualification /experience, also GCSE English Language and Maths grade C or above.Previous medical secretarial experience, knowledge of medical terminology and audio typing is essential. You must be able to demonstrate excellent communication and interpersonal skills, the ability to prioritise workload. You should be able to integrate well with the existing team and have a genuine desire to provide a quality service to all patients and knowledge of the NHS are desirable.
Interviewees may be asked to complete a typing test.
Main duties of the job
The post holder will be responsible for providing an efficient secretarial service to the Urology and Head and NeckTeam. The post holder will provide cross cover for fellow secretaries when required.
Core/Key areas will include:-- To provide a full medical secretarial and administrative support
- To provide assistance with several projects
- General office duties including e-mail and computer systems, word processing.
Working for our organisation
Bolton NHS Foundation Trust provide services across the north west side of the Greater Manchester area ranging from hospital services in Bolton to community services across Bolton, Salford, Ashton, Leigh and Wigan. We are a progressive, expanding organisation with great ambition around improving quality, integrating pathways and delivering high levels of productivity.Over 5,700 people work for the Trust and many of them have been here a long time. People find they don’t need to go elsewhere to find a fulfilling career in healthcare.
The Family Division aims to deliver the highest standards of care for maternity, sexual health, gynaecology and a range of acute and community children’s services. The Division is a Centre of Excellence for Women’s and Children’s services and has a credible and enviable reputation.We deliver over 6,000 babies and carry around 1500 gynaecological procedures each year, making us a specialist provider of health services for women, babies and their families in the North West sector of Manchester and beyond.
Detailed job description and main responsibilities
For detailed job description and main responsibilities please see the attached job description and person specification for the role, alternative please see contact details below.
Person specification
Qualifications
Essential criteria- GCSE English and Maths
- RSA typing qualification level 3 or equivalent experience
- AMSPAR Medical Secretarial Diploma or equivalent experience
- ECDL/IDT or equivalent
- Project Management qualification
Experience
Essential criteria- Previous experience as a Medical Secretary, relief or trainee secretary
- Previous experience in an NHS setting
- Previous experience of tracking cancer patients
- Previous experience working within Urology or Head and Neck services
Skills
Essential criteria- Worked as part of a team
- Ability to prioritise own workload
- Minute taking skills
- Diary management skills
Knowledge
Essential criteria- Knowledge of microsoft packages
- Medical Terminology
- Previous experience of speech report, LE2.2, ormis, ICE and Cris
We are an inclusive employer who trains and develops our staff in a positive learning environment.
We thrive on cultivating cultural architecture, if you have the right skills, attitudes and behaviours, in line with our Trust values, we welcome and appreciate the diversity you bring to our organisation.
We offer a wide range of staff benefits please click on the link below to see what current benefits we have.
Staff benefits - Bolton NHS FT (boltonft.nhs.uk)
From time to time we may need to close a vacancy early when in receipt of a sufficient number of applications. If you are interested in this post and wish to be considered, we strongly advise you to complete and submit your application as soon as possible.