[ref. z79337822] Executive Assistant

We provide healthcare services to people living in Bridgend, Merthyr Tydfil and Rhondda Cynon Taf county borough areas, serving a population of around 450,000. We are ideally situated between Wales’s capital city, Porthcawl to the west, and the stunning scenery in the Brecon Beacons.

Our vision is to care for our communities and patients by preventing ill-health, promoting better health, providing excellent services and reducing the need for inpatient care wherever possible through the provision of strengthened home, primary and community care.

We value the diversity of our staff and welcome applications from people from protected groups under the Equality Act 2010, this specifically includes age, sex, sexual orientation, gender identity/reassignment, race/nationality, religion/belief, disability, pregnancy and maternity and marriage and civil partnership.

Cwm Taf Morgannwg is a Living Wage Employer.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

All applicants are invited to apply in Welsh or English, and no preference will be given to applications submitted in either language.

Job overview

This post is fixed term / secondment until 31/07/2025 to meet the needs of the service.

If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.

You will be required to provide executive support at Executive Director level and be able to demonstrate excellent management and organisational skills, have knowledge of a wide range of standard office software, and have the ability to develop effective working relationships with different levels and disciplines within the organisation.

The role is full time, working Monday-Friday.

Main duties of the job

The post holder will be responsible for the day-to-day running of the Executive Medical Director’s office/function and will ensure that the business is managed effectively and efficiently.

The post holder will handle highly confidential and sometimes very contentious and sensitive information of a personal, financial and political nature and will therefore be relied upon to observe and comply with specific and implied confidentiality rules and policies.

The post holder is expected to work flexibly to support the Executive Medical Director, and assist and support other colleagues if required this includes working as part of a team with the other Executive Assistants/Senior Executive Assistants providing cover as required.

The ability to speak Welsh is desirable for this role; Welsh and/or English speakers are equally welcome to apply.

Working for our organisation

Cwm Taf Morgannwg University Health Board is part of the NHS Wales family. Our Health Board provides primary, secondary and community health and wellbeing services to around 450,000 people living in three County Boroughs: Bridgend Merthyr Tydfil, and Rhondda Cynon Taf.

We live by our core values:

• We listen, learn and improve
• We treat everyone with respect
• We all work together as one team

We are a proud local employer; around 80% of our 15000 workforce live within our region, making our staff not only our lifeblood of our organisation but of the diverse communities that we serve.

Detailed job description and main responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac

Person specification

Knowledge and Experience

• Vocational Level 3 or equivalent level knowledge and experience of a range of administrative processes, organisational policies and management procedures, acquired through training and experience in Executive Assistant roles at Board Level.
• Proficient typing skills and experience of all Microsoft Office Packages.
• Experience of managing formal meetings including preparation of agendas, collation of reports and minute taking.

• Experience of working in an NHS environment
• Ability to speak Welsh

Other

• Work as team member and foster good working relationships with staff at all levels

If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.