Safeguarding Children Team Administrator
The job description covers the whole range of duties and responsibilities that the successful candidate will be responsible for which including the following: Main duties of the job We are seeking to appoint an experienced individual who is able to provide a strictly confidential full administrative service making full use of electronic communication, computers and databases to support the effective delivery of the role and exercise total discretion at all times when working with the team and outside agencies.
Excellent time management and communication skills are essential for this role. The role will include being party to some extremely sensitive and distressing information, the post holder should be aware of this when applying, although full support will be given at all times.The successful candidate will be responsible for a variety of duties including: Provide a full range of Administration duties to the team. Maintenance of databases, to record activity and compliance for the team. Support the collection of data using excel spreadsheets and shared drives.
Dissemination of safeguarding information to internal/external professionals, as directed by senior nurses, ensuring safe methods of communication are used at all times. Receipt of incoming mail, telephone calls, and e-mails. Triage of calls to the team from professionals recording and escalating these calls as appropriate.
Microsite administration To support with taking minutes at meetings. Typing of reports, agendas, general correspondence, presentational material, etc. Produce reports and circulate to the wider team. Maintenance of filing systems. Photocopying and collation of documents.
Assistance with formatting rotas for the team. Work alongside the Vulnerable Children and Children in Our Care Teams supporting their admin function as and when needed. Any duties that may be assigned from time to time. The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment and promote safeguarding by implementing the Trusts policies and procedures, acting promptly on concerns, communicating effectively and sharing information appropriately.