[ref. g69595001] Anaesthetic & Theatre Performance Officer
Job overview
**PREVIOUS APPLICANTS NEED NOT APPLY**
We are seeking a dedicated Anaesthetic and Theatre Performance Officer to join our dynamic team. In this pivotal role, you will be responsible for ensuring the efficient utilisation of anaesthetic and theatre resources, playing a key role in providing timely treatment for surgical patients.You will work closely with Service Managers, medical staff, ward managers, and The Christie Private Care Clinic to ensure patient care aligns with key performance indicators (KPIs) and Referral to Treatment (RTT) targets.
The post is fixed term for 12 months and is full time, 37.5 hours per week.
COVID Vaccine is not essential for this role.
Main duties of the job
Key Responsibilities:
- Monitor cancelled operations and admissions, supporting Service Managers to ensure timely treatment in line with RTT targets.
- Ensure accurate reporting of key performance indicators (KPIs) and adherence to patient access targets and quality standards.
- Collaborate with medical staff, ward managers, and The Christie Private Care Clinic to coordinate planned elective admissions and align duty rosters with activity levels.
- Lead the modernisation of processes and systems to enhance service delivery, with support from senior management.
- Play a proactive role in ensuring the service meets agreed objectives, including quality and patient care standards.
Essential Qualifications & Skills:
- Experience in healthcare administration or theatre coordination.
- Strong organisational and analytical skills, with the ability to work efficiently under pressure.
- Excellent communication and collaboration skills to engage with multidisciplinary teams.
- A proactive approach to problem-solving and service improvement.
- Familiarity with RTT targets and patient flow processes is desirable
Working for our organisation
The Christie is one of Europe’s leading cancer centres, treating over 60,000 patients a year. We are based in Manchester and serve a population of 3.2 million across Greater Manchester & Cheshire, but as a national specialist around 15% patients are referred to us from other parts of the country.
We provide radiotherapy through one of the largest radiotherapy departments in the world; chemotherapy on site and through 14 other hospitals; highly specialist surgery for complex and rare cancer; and a wide range of support and diagnostic services.We are also an international leader in research, with world first breakthroughs for over 100 years.
We run one of the largest early clinical trial units in Europe with over 300 trials every year. Cancer research in Manchester, most of which is undertaken on the Christie site, has been officially ranked the best in the UK.
At The Christies we are committed to delivering the highest standard of patient care. You will have the opportunity to lead initiatives that directly improve patient outcomes and service efficiency, while working in a supportive and innovative environment.
Detailed job description and main responsibilities
Setting Direction- To further establish and maintain the information and performance management systems for Anaesthetics & Theatres supporting the respective Service Managers in the delivery of key objectives and targets.
- To be responsible for all administration services provided within their area of responsibility.
- To further develop appropriate systems, policies, procedures and management arrangements for delivering effective waiting list management.
- Have an understanding of the 62 day and patient access targets for the purpose of performance, including The Christie Clinic.
- Review and analyse theatre data to track patients and take proactive action in order to support patient access targets.
- To develop and implement measures to ensure that services are cost effective and undertake regular benchmarking and auditing of processes.
- To ensure full compliance with all Trust Governance Standards including the assessment and management of identified risks.
- To monitor theatre activity and complete audits as required.
- Ensure the production of all monitoring and performance reports relating to anaesthetics and theatres.
- Support in completion of financial paperwork such as locum shifts and study leave requests.
- Support in the delivery of anaesthetic and speciality doctor rotas ensuring there is appropriate and safe clinical cover for all sessions.
- Ensure completion of CCU prioritisation / CCU bed updates.
- Monitoring of Theatres shared mailbox ensuring emails are dealt with in a timely manner.
- Action taking at weekly 6-4-1 and scheduling meetings and ensuring these actions are completed in the agreed timeframe.
- Responsible for creating users and personnel on Theatreman system and updating Theatre templates when necessary.
- To take a lead role in identifying and implementing new and innovative ways to improve the patients journey through to treatment within Theatres.
- To assist the Service Managers in reviewing and developing new policies and procedures when identifying operational issues
- To take responsibility for his/her performance and take action to address identified personal development areas
- To support innovation and change within your area to underpin the modernisation of services, in line with the Trust transformational workstreams.
- Under take training programmes for the key users on theatre schedule and input data system.
- Work closely with the Deputy Service Manager, Service Managers, Medical staff and Theatre Manager on all aspects of theatre information and performance management.
- Maintain effective working relationships with all staff
- Effective communicate with surgeons, anaesthetists, nursing staff and patients.
- To maintain and review effective information systems to facilitate the collation of theatre information and reports as required by the Management Team to meet both internal and external Trust reporting requirements.
- To liaise closely with the independent sector colleagues to ensure that patient lists are supplied and received in a timely manner and maintain effective communication channels
- To liaise with ward managers regarding the level of planned admissions so duty roster can be planned in accordance with activity and expected date of discharge information.
- To work along with senior theatre team to support service delivery.
- To work within the requirements of the Trust’s integrated governance framework, ensuring that all policies relating to delivery of administrative services meet relevant legislative and policy requirements for the Theatre Service
- To support the Service Managers with the management of budgets and to ensure all financial targets are met.
- To work within budgetary constraints and to provide advice on the costs and benefits of planned developments within theatre scheduling.
- To provide operational theatre administration support across the Directorate
- To promote the corporate values and culture of the organisation through the development and implementation of relevant policies and procedures appropriate to personal behaviour.
- To contribute and to be an effective member of the Management Team
- To take responsibility for your own performance and take action to address identified personal development areas.
- To ensure that theatre scheduling supports a culture of effective team working, continuous improvement and innovation.
- Participate as required in the selection and appointment of staff in accordance with Trust guidelines.
Person specification
Qualifications
Essential criteria- NHS /Private Sector admin role working at Band 4 or above / private sector equivalent NHS/Private sector theatre scheduling
- NHS Trainee service manager experience
- NVQ Level 3 Diploma or equivalent experience
- ECDL or equivalent
Experience
Essential criteria- Experience of administrative or clerical work including a customer-facing dimension
- Experience of working within the NHS or private sector provider
Skills
Essential criteria- Excellent communication and interpersonal skills
- Good telephone manner
- Attention to detail
- IT literate
- Familiarity with Microsoft office applications.
- Familiarity with theatre scheduling applications
Knowledge
Essential criteria- Knowledge of NHS and data recording systems
- Knowledge of medical terminology
Values
Essential criteria- Ability to demonstrate the organisational values and behaviours
Other
Essential criteria- Problem solving skills
- Ability to work unsupervised
- Able to work under pressure
- Tactful and diplomatic
- Flexible working hours
- Able to deal compassionately with distressing situations
The closing date for this post may be extended if there are insufficient applicants or brought forward if there is a high volume of applicants.
We want to ensure that everyone who works at the Christie or uses our services is welcomed, valued and treated with dignity and respect. The Christie values diversity and is committed to ensuring equal opportunities for all and fair representation across the organisation at all levels.In support of these commitments, we particularly welcome applications from Black, Asian and other ethnic minority people and people with disabilities for this post. Appointment will be only on merit.
We are committed to creating a balanced and diverse workforce. As such we welcome and encourage applications from people of all backgrounds. Together we will foster inclusion and tackle inequity and health inequalities in cancer care.
As users of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum criteria for the vacancy
All positions within the Christie are subject to the receipt of satisfactory written references, medical clearance and evidence of your Right to Work in the UK. Some roles will require a Disclosure & Barring Service (DBS) check. Please note if you are successfully appointed to a post with this Trust, you will be required to pay for your own DBS Disclosure.
By applying for this post you are agreeing to The Christie NHS Foundation Trust transferring the information contained in this application to its preferred applicant management system. If you are offered a job information will also be transferred into the national NHS Electronic Staff Records system.Please note, all communication regarding your application will be made via email, please ensure you check your junk/spam folders as emails are sometimes filtered there.
If you have not heard from us within four weeks of the closing date, I regret that on this occasion your application will have been unsuccessful.
The Inter-Authority Transfer (IAT) process is a critical and beneficial component of ESR and will form part of the recruitment process. In the event that you are successful following interview your previous NHS employment data, if applicable will be transferred from your current / most recent employer.
Overseas candidates wishing to apply for this position and who would require immigration sponsorship, may wish to self-assess the likelihood of obtaining a Certificate of Sponsorship for the post on the UKVI website.
You should be aware the Trust operates a No Smoking Policy and therefore employees are not permitted to smoke at work.