[ref. f72902202] Medical Records Library Clerk

We provide healthcare services to people living in Bridgend, Merthyr Tydfil and Rhondda Cynon Taf county borough areas, serving a population of around 450,000. We are ideally situated between Wales’s capital city, Porthcawl to the west, and the stunning scenery in the Brecon Beacons.

Our vision is to care for our communities and patients by preventing ill-health, promoting better health, providing excellent services and reducing the need for inpatient care wherever possible through the provision of strengthened home, primary and community care.

We value the diversity of our staff and welcome applications from people from protected groups under the Equality Act 2010, this specifically includes age, sex, sexual orientation, gender identity/reassignment, race/nationality, religion/belief, disability, pregnancy and maternity and marriage and civil partnership.

Cwm Taf Morgannwg is a Living Wage Employer.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

All applicants are invited to apply in Welsh or English, and no preference will be given to applications submitted in either language.

Please be advised that there is a temporary top up for Bands 2 and 3 to reflect the incorporation of the top up to the living wage of £12.60 per hour - £24,638 per annum.

This temporary top up will be in place until the annual pay uplift for 2025/26 is confirmed

Job overview

Looking for 2 new staff members to come and work within the Medical Records Department within our Library environment. The contracts are permanent and the hours will be as follows -

Post one - Monday - Friday - 08:30 - 16:30

Post two - Monday - Friday - 08:30 - 13:00

This post covers all library duties, as well as Admissions and Medico-legal work.

Main duties of the job

The main duties are as follows -

Filing and retrieving paper records from our library in an accurate and timely manner.

To track and locate case notes for other areas and hospitals

To prepare and provide case notes for clinics and admissions.

Being involved in the digitising of paper records, prepping, scanning and quality checking of the records on our digitisation system.

To deal with all Subject Access requests from Solicitors, police, other agencies and patients adhering to GDPR regulations.

Working for our organisation

Cwm Taf Morgannwg University Health Board is part of the NHS Wales family. Our Health Board provides primary, secondary and community health and wellbeing services to around 450,000 people living in three County Boroughs: Bridgend Merthyr Tydfil, and Rhondda Cynon Taf.

We live by our core values:

• We listen, learn and improve
• We treat everyone with respect
• We all work together as one team

We are a proud local employer; around 80% of our 15000 workforce live within our region, making our staff not only our lifeblood of our organisation but of the diverse communities that we serve.

Detailed job description and main responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac

Person specification

Qualifications

• NVQ Level 3 or relevant experience

Experience

• Working in a busy office environment

• Previous hospital experience

Knowledge

• An understanding of office procedures.
• Knowledge of GDPR regulations

If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.