MDT co-ordinator/Patient Pathway Tracker
Job overview
An opportunity has arisen in the Performance Management Department for an MDT Coordinator/Patient Pathway Tracker. The team requires an enthusiastic team member who is committed to having a positive impact on cancer patient pathways. You will have had experience working within the NHS preferably within a cancer data environment.An understanding of current cancer pathways and MDT processes would be extremely desirable. You will be required to work flexibly to meet the needs of the service.
Candidates must have Microsoft Office Suite experience. You will have good organisational skills and be able to communicate confidently with all levels of staff on a wide range of information
Main duties of the job
As an MDT Co-Ordinator/Patient Pathway Tracker you will be responsible for completing, but not limited to, tasks such as:
Tracking target patients in a timely manner from referral to first treatment. Attending regular meetings and provide updates on the patient pathway. Accurately maintain a patient tracking list. Liaise with other trusts.
Being responsible for the facilitation of Multi-disciplinary team meetings ensuring MDT meetings run effectively and are well structured.
Accurately prepare and circulate lists of patients for discussion at each multi-disciplinary team meeting (MDT) using information provided by secretaries, lead clinicians and nurse specialists.
To attend the multi-disciplinary team meetings, keeping comprehensive records of attendance and outcomes of the meeting, and distributing to relevant team members. To ensure timely and accurate input of the outcomes of the MDT meetings onto local patient administration system, CWP.
Working for our organisation
The Christie NHS Foundation Trust is one of the largest cancer treatment centres in Europe, and an international leader in cancer research and development.
You will be working in a supportive and engaged team environment, with a management team who will enable you to broaden your experience and develop a wide range of skills.All flexible working arrangements will be considered, and applicants are invited to make informal contact should they wish to discuss the role and its remit further
Detailed job description and main responsibilities
MDT Co-ordination- Facilitation of multi-disciplinary team meetings to ensure the meetings run effectively and are well co-ordinated and all relevant patients are discussed.
- Liaise with clinical and administrative staff to create lists for circulation prior to the MDT meetings
- Attend and facilitate each MDT, and use the video conferencing equipment, as needed.
- Distribute outcomes to all concerned following the meetings and ensure that this information is correct and complete and recorded on CWP.
- Report the current position of the patient on their cancer pathway to clinicians during meetings so that they can make clinical decisions based on this information.
- To support the teams in the collection of evidence, documentation and/or data for the National Peer Review Programme.
- Ensure that the MDT activities are recorded and the results documented, eg attendance records, highlighting to the Cancer Services
- Manager / Lead Nurse should any members attendance fall below the required standard.
- Ensure that MDT members are kept up to date with the upcoming schedule of MDT meetings and are aware of any changes to date, venue etc.
- Ensure appropriate cover at all MDT meetings during periods of sickness or annual leave
- Coordinate the administrative pathway of patients with a confirmed cancer to ensure that they meet National Cancer Waiting time standards.
- To proactively track the cancer patients and escalate all potential delays to the Cancer Performance Manager/Divisional Managers according to the agreed escalation policy to ensure actions are taken to avoid any breaches .
- Ensure up to date and relevant information/data is collected to enable the full and accurate production of the PTL (Patient tracking list) and attend weekly meetings to discuss
- To maintain the systems and processes required to support the tracking of patients in their respective targets and identify service improvements where necessary
- Provide detailed breach analysis reports within 5 days of the date of the first definitive treatment date (FDT) for any 62 day patients with waiting times outside of national standards
- To liaise with colleagues from other Trusts to ensure that data is accurate for patients transferred from other hospitals to undergo treatment.
- To validate all treatments and pathways within one working day of the treatment date
- To ensure that exceptions and alterations to the waiting times of individual patients are appropriately supported by documentation and can be audited
- Maintain the generic 62 day CaRPs inbox, processing and registering referrals for patients on a 62 day pathway in accordance with the SOP
Person specification
Qualifications
Essential criteria- A comprehensive secondary education with a minimum of 5 GCSEs or relevant experience
- ECDL
- Evidence of further education
Experience
Essential criteria- Experience in the NHS environment.
- Working across organisational boundaries
- Proven experience of working to tight deadlines.
- Problem solving techniques
- Experience of working with multidisciplinary team members
- Experience of COSD
- Knowledge of clinical pathways
Knowledge
Essential criteria- Experience of a patient’s pathway.
- Knowledge of cancer services NHS Plan
- Knowledge and familiarity with a range of software including Microsoft Office, e-mail and web browsers. Good understanding of IT generally.
- Knowledge of Trust policies and procedures.
Skills
Essential criteria- To have skills in the extraction of information from databases.
- Communication skills to be able to communicate with all members of the MDT/performance team
- Ability to work logically with great attention to detail using own initiative.
- Ability to read and interpret complex data and to be tenacious in ensuring its accuracy.
- Strong Microsoft Office Suite knowledge and experience.
- Ability to work within a team/coordination role.
- Presentation skills to be able to present verbally at weekly meeting to senior staff.
- Good time management skills to prioritize workload
Values
Essential criteria- Ability to demonstrate the organisational values and behaviours
Other
Essential criteria- Conscientious and hardworking.
- Proactive and able to work on own initiative.
- Tactful and diplomatic
- Self-motivated and enthusiastic.
- Willingness to undertake training
- Flexibility
- Evidence of CPD
The closing date for this post may be extended if there are insufficient applicants or brought forward if there is a high volume of applicants.
We want to ensure that everyone who works at the Christie or uses our services is welcomed, valued and treated with dignity and respect. The Christie values diversity and is committed to ensuring equal opportunities for all and fair representation across the organisation at all levels.In support of these commitments, we particularly welcome applications from Black, Asian and other ethnic minority people and people with disabilities for this post. Appointment will be only on merit.
We are committed to creating a balanced and diverse workforce. As such we welcome and encourage applications from people of all backgrounds. Together we will foster inclusion and tackle inequity and health inequalities in cancer care.
As users of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum criteria for the vacancy
All positions within the Christie are subject to the receipt of satisfactory written references, medical clearance and evidence of your Right to Work in the UK. Some roles will require a Disclosure & Barring Service (DBS) check. Please note if you are successfully appointed to a post with this Trust, you will be required to pay for your own DBS Disclosure.
By applying for this post you are agreeing to The Christie NHS Foundation Trust transferring the information contained in this application to its preferred applicant management system. If you are offered a job information will also be transferred into the national NHS Electronic Staff Records system.Please note, all communication regarding your application will be made via email, please ensure you check your junk/spam folders as emails are sometimes filtered there.
If you have not heard from us within four weeks of the closing date, I regret that on this occasion your application will have been unsuccessful.
The Inter-Authority Transfer (IAT) process is a critical and beneficial component of ESR and will form part of the recruitment process. In the event that you are successful following interview your previous NHS employment data, if applicable will be transferred from your current / most recent employer.
Overseas candidates wishing to apply for this position and who would require immigration sponsorship, may wish to self-assess the likelihood of obtaining a Certificate of Sponsorship for the post on the UKVI website.
You should be aware the Trust operates a No Smoking Policy and therefore employees are not permitted to smoke at work.