Recruitment Assistant
South Warwickshire University NHS Foundation Trust is one of the top performing organisations within the NHS. Our staff think this is a great place to work and we hope you will agree. We have recently been rated as 'Outstanding' by the Care Quality Commission (CQC) following our most recent inspection.
We provide services across Warwickshire and beyond ranging from Hospitals in Warwick, Stratford-Upon-Avon, Royal Leamington Spa and Shipston-on Stour to Community Services across the whole county. This includes our Community Teams in North Warwickshire.
We are a progressive, expanding organisation with great ambition around improving quality, integrating pathways and delivering high levels of productivity. Over 6000 people work for the Trust and many of them have been here a long time. People find they don’t need to go elsewhere to find a fulfilling career in healthcare.
The first thing you will notice about us is how we take our values seriously. We believe that our values underpin everything we do. If you are interested in a role with us you need to make sure our values match your own.
Our values can be summed up in one sentence. We are ‘Trusted to provide inclusive, safe, effective and compassionate care’. Throughout the recruitment process you will be asked to think about how you demonstrate these values and how they impact on your work.It doesn’t matter what role you do, whether it is patient facing or not, we are all working in the same way with our values at the core.
Probationary Period
All new staff to the Trust will be subject to a standard 6 month probationary period, the details of which will duly follow in your contract of employment.
Equality, Diversity, and Inclusion
South Warwickshire University NHS Foundation Trust is committed to creating and sustaining a positive and inclusive working environment for all our employees. Our aim is to ensure that employees are equally valued and respected and that our organisation is representative of all members of society.We define diversity as valuing everyone as an individual – we value our employees, job applicants, students, patients and visitors as people. This is reflected within our values of being Inclusive, Safe, Effective, Compassionate and Trusted.
Agile and Flexible Working
All our staff will have a work base. However the Trust operates as an Agile Working Team therefore staff may be working from home on a regular basis as required by the service. However, occasionally travel around Warwickshire and into your base will be required so access to your own transport would be helpful.
The Trust also welcome staff to work flexibly and we would welcome the conversation at interview regarding flexible working.
Staff Benefits
The Trust offer a wide range of additional benefits to staff. Anyone who joins us on a substantive basis can assess things such as the Lease Car Scheme, Electronics Scheme, Discounted Leisure and Travel, Cycle to work scheme amongst many others available.
Car Parking
The Trust have recently completed the construction of a multi-storey car park at our Warwick Hospital site which has allowed us to reduce waiting times for car parking passes.
To keep up to date on our latest recruitment activity follow us on twitter @swftrecruit or look us up on Facebook (Recruitment - South Warwickshire NHS Foundation Trust).
Job overview
South Warwickshire NHS Foundation Trust are one of the largest employers in Warwickshire.
As such we are recruiting a very dynamic and enthusiastic Recruitment Assistant on a permanent basis.
We set ourselves ambitious targets around efficiency and quality and make sure each recruitment process is a success. In order to meet these high standards we need people who are efficient, effective, resourceful and determined in their approach.
Working directly with Recruitment Advisors, Recruiting managers and candidates you will be the main face of the recruitment process for the divisions assigned to your team. You will ensure all documentation and information recruiting managers need ahead of interview is prepared and that each candidate moves through the pre-employment screening process quickly and efficiently without compromising on quality.This is blended approach and will require face to face employment checks for some new applicants.
Main duties of the job
To provide a comprehensive, efficient and responsive recruitment andselection service to the Trust and to provide full support in the
administrative aspects of Recruitment. To contribute fully as a member
of the Human Resources Team, working closely with and providing
cover as requested for colleagues within the function
Working for our organisation
Come and join a Trust rated Outstanding by the CQC. South Warwickshire NHS Foundation have been rated as outstanding following our latest inspection by the CQC and we are recruiting new staff to come and help us improve even further.
We provide services across Warwickshire and beyond ranging from Hospitals in Warwick, Stratford-Upon-Avon, Royal Leamington Spa and Shipston-on Stour to Community Services across the county. We are a progressive, expanding organisation with great ambition around improving quality, integrating pathways and delivering high levels of productivity.
Our values can be summed up in one sentence. We are ‘Trusted to provide safe, effective and compassionate care’. Throughout the recruitment process you will be asked to think about how you demonstrate these values and how they impact on your work.It doesn’t matter what role you do, whether it is patient facing or not, we are all working in the same way with our values at the core.
Detailed job description and main responsibilities
To provide advice to Managers on all recruitment and selection documentation, in particular job descriptions, person specifications and advertisements, adhering to the Trust’s Recruitment and Selection guidelines.
To receive all routine recruitment enquiries, dealing with them in a confident and professional manner. To keep accurate records of all enquiries and action taken.
To facilitate the recruitment process, including calling shortlisted candidates for interview and preparing the interview file. To ensure that all panel members have correct documentation. To ensure that interview selection paperwork is returned and kept on file for the appropriate period.
To maintain recruitment electronic files, bringing forward any applications for vacancies as appropriate and checking at appropriate points current status of applications.
To provide a high level of customer service to both internal and external parties, including visitors to the department.
To request references via e-mail /TRAC, NHS Jobs to is completed within 10 working days. Liaise with Recruiting Manager to update with progress of application.
To ensure that appropriate pre-employment checks are undertaken for all employees for example: professional registration details where appropriate, identity, right to work, occupational health and DBS and DBS update Service and adhere NHS guidelines.To keep databases up to date.
To contact applicants via e-mail/TRAC with a weekly update of their application status.
To assist in preparation of offer letters and contracts of employment and to have an up to date awareness of changes in Employment Law and NHS policies and procedures.
To ensure that signed contracts of employment are placed on personal files.
To advise and clarify annual leave with managers and employees.
To monitor and assist in the evaluation of the recruitment process to maintain its effectiveness, including equal opportunities monitoring.
To have an up to date knowledge of the Trusts Policies and Procedures in order to deal with enquiries.
To process changes in details e.g. change forms and termination forms for all staff. To determine revised terms and conditions following changes. To liaise with Payroll Service and adhere to strict payroll deadlines.
Person specification
Qualifications/Training
Essential criteria- 5 GCSEs, A to C including English Language and Mathematics
- 2 A levels or equivalent vocational qualification or relevant experience at this level
- Evidence of continuous professional development
- Certificate in Personnel Practice or equivalent experience
Experience
Essential criteria- Administration experience in a NHS Employer or 1 years experience in a recruitment/HR environment
- Experienced and skilled in use of Microsoft Office
- Working within an office environment
- Experience of working to deadlines
Personal Qualities
Essential criteria- Good attention to detail
- Demonstrates an organised approach to work
- Ability to prioritise work appropriately
- Ability to re-prioritise workload or situations due to constantly changing demands
- Good team player
- Able to use own initiative and take appropriate decisions/actions
- Able to work effectively in stressful situations
- Ability to concentrate and maintain effectiveness subject to frequent interruptions for advice or queries
- Awareness of own limitations
- Positive approach to change
- Able to work with staff at all levels within the Trust
- Demonstrates a high level of personal motivation
- Able to work to tight deadlines in a busy environment
Skills
Essential criteria- Opportunities issues in relation to recruitment and selection
- Good written and verbal skills
- Good keyboard skills
- Willingness to learn
Other
Essential criteria- Passes Occupational Health screening
- Professional appearance
IMPORTANT INFORMATION
Sometimes we get a lot of applications for our roles. On those occasions we might close the job early. If you don’t want to miss out we recommend submitting your application as early as possible.
The Trust use an Applicant Management System called TRAC which helps us manage the recruitment process. All communications regarding your application will come via TRAC (even if you applied via NHS Jobs).
Please check your TRAC account regularly and ensure your email is set up to accept messages so they don't go into your junk/spam folder.
We aim to shortlist all vacancies within 2 days of the vacancy closing, we will get back to all candidates ASAP.
Please ensure all sections of the application form are completed fully. Please particularly ensure that you provide full details of all referees including business email address, telephone contact details and postal address.
South Warwickshire University NHS Foundation Trust is an equal opportunities employer who is committed to Equality and Diversity and does not tolerate discrimination or harassment on the grounds of any protected characteristic as defined by the Equality Act 2010.
All South Warwickshire University NHS Foundation Trust sites are smoke free. We feel it’s a great way to help our patients, visitors and staff stay healthy.
The Trust is part of a ‘Foundation Group’ through a strategic alliance with Wye Valley NHS Trust, George Eliot Hospital NHS Trust and Worcestershire Acute Hospitals NHS Trust. This partnership is great for the sustainability of all four organisations and allows us to share learning and maximise opportunities to ensure the delivery of high quality health and care services for our local populations.