Medical Secretary - Nephrology
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If you are passionate about patient care and want to develop your skills and knowledge then we are keen to hear from you.
Job overview
An opportunity has arisen for a Medical Secretary in the Nephrology Department based at Ipswich Hospital on a fixed term contract until December 2025.
This is a busy department working closely with the Medical Teams, Nursing Team, Outpatients Department, and other hospitals.
We are looking for a dynamic and enthusiastic team player to integrate with the current team and provide an efficient and effective secretarial service.
You will be responsible for ensuring that the administration needed to support the running of this busy department is completed in a timely way within target timeframes and for the management of 18 weeks and other targets within this speciality.Attention to detail is a must as are excellent communication skills and the ability to prioritise and plan.
This is a key role within the department. For internal candidates, we will also be able to offer a secondment opportunity or a developmental post.
Main duties of the job- To manage and support allocated Consultant and team in the Team Leader’s absence.
- To ensure a high standard of secretarial and administrative service are consistently delivered by undertaking / delegating all required tasks and activities on a daily basis.
- To utilise the required technology / hospital systems including Big Hand / PAS / Evolve / Lorenzo and any other new technology or system(s) that are introduced and support other team members to do so to deliver an efficient administrative and secretarial service.
- To recommend and support the implementation of service improvements to own and team working practice to improve workflow.
- To train and develop other team members to ensure competencies are developed, sustained and updated and to deliver the required administrative and secretarial service in a changing working environment.
Working for our organisation
We are ESNEFT and we provide hospital and community health services to almost one million people across east Suffolk and north Essex. Our dedicated staff deliver care from acute hospitals in Colchester and Ipswich, community hospitals, surgeries, community clinics and in patients’ own homes.
We are one of the largest NHS organisations in England, employing more than 12,000 staff.
We pride ourselves on supporting our staff. We offer a wide range of training and development opportunities, as well as flexible working options.
Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services.
Our philosophy is that Time Matters to everyone. Across the Trust, we concentrate on improving the things we do and removing those which cause time delays for our staff and patients.
We are investing in our commitment to Time Matters with a partnership with leading electronic patient record (EPR) supplier Epic. This digital transformation will bring what’s widely regarded as the world’s best EPR system to ESNEFT, transforming life in hospital for staff and patients.
If you are passionate about patient care and want to develop your skills and knowledge, then we want to hear from you.
Find out about living and working here - www.youtube.com/watch?v=GkPu7HphU8A
Detailed job description and main responsibilities
For full details of the responsibilities and duties of this role please see the attached job description.
Person specification
Experience
Essential criteria- Excellent clerical/secretarial background, with proven experience
- Microsoft Applications
- Work involving the public
- NHS experience
Qualifications
Essential criteria- 5 GCSEs, C or above, including English & Maths
- Medical Terminology
- RSA/OCR 2-3 Text Production / Word Processing
- RSA/OCR 2-3 Audio Typing
- AMSPAR or working towards
- Bighand Experience
- ECDL
Knowledge
Essential criteria- Data Proctection
- Ability to be able to communicate well with others at all levels
Personal Skills
Essential criteria- Works well under pressure and to strict deadlines
- Works on their own initiative
- Ability to multi-task
- Team player
- Good interpersonal skills
- Good eye for detail
- Ability to think laterally
- Calm
Please note that where response levels are exceptional we may close the post before the specified date, therefore early application is recommended.
Please make sure that you read the Job Description and Person Specification attached and that your statement in support reflects this as your application will be judged against these criteria.
Secondment - if you are interested in undertaking a role on a secondment basis, please ensure that you have discussed this with your current line manager prior to submitting your application. Please note if you are already an employee of ESNEFT fixed term roles will only be offered on a secondment basis.
When providing reference details please provide email addresses so references can be sought promptly to cover the last 3 years of employment.
Successful candidates may be charged for their DBS check. Please ensure you read the information found in the attached DBS Information document
The Trust is committed to its staff and their development and to equal opportunities and diversity. Applications are welcomed from all sections of the community.
Whilst we welcome applications from all and your application will be considered on individual merit, if you are offered a position and require a Skilled Worker Certificate of Sponsorship we may not be able to process your application to the final stage due Home Office eligibility.
In submitting an application form, you authorise East Suffolk and North Essex NHS Foundation Trust to confirm any previous NHS service details via the Inter Authority Transfer (IAT) process should you be appointed to the post.
We would like to take this opportunity to thank you for your interest in East Suffolk and North Essex NHS Foundation Trust; we look forward to receiving your application for employment.