Administrative Assistant

placeGlasgow calendar_month 
Job Title: Temporary Administrative Assistant

Summary Role: The successful candidate will

operate collaboratively within the Conference Sales Team, supporting the
Company's strategic business objectives. They will embody the Company’s culture
and values, ensuring exceptional customer service at all levels while exceeding

expectations and contributing to a positive workplace environment.

Key Responsibilities:

  1. General

Administrative Support:

  • Organise meetings and travel
arrangements for the sales team.
  • Prepare and distribute
sales-related documents, presentations, and financial reports.
  • Manage incoming calls and
maintain telephone cover throughout the day.
  • Handle financial
administration tasks, including PO creation and expense filing.
  • Coordinate hospitality and
sales activities, booking venues and liaising with guests.
  • Provide support during client
site visits and on-site events.
  • Assist the Director and Heads
of Sales as a point of contact for administrative tasks.
  • CRM Data

Management:

  • Maintain and update CRM
records, ensuring accuracy and consistency.
  • Prepare data for CRM system
upgrades and perform data cleansing tasks.
  • Input sales activities,
financial data, and interactions into the CRM system.
  • Generate CRM-based reports to
track sales performance and customer trends.
  • Support with additional duties

to contribute to the team's objectives.

Experience and Skills:

  • Proficiency in MS Office
applications, including Excel, Word, and PowerPoint.
  • Strong organisational skills
with attention to detail and multitasking ability.
  • Effective communicator with
strong interpersonal and collaborative skills.
  • Experience handling
confidential information with a high degree of accuracy.
  • Confident in adopting new

systems like Microsoft CRM and skilled in data management.

Values: The candidate will demonstrate

commitment to personal development, teamwork, and understanding the key

touchpoints for delivering outstanding customer service and events

What you need to do now

If you're interested in this role, click 'apply now'

to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are
looking for a new position, please contact us for a confidential discussion

about your career.

#4676096 - Lucy Rafferty

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