Personal Assistant to the Oncology Practice Development Team, Band 3

apartmentGloucestershire Hospitals NHS Foundation Trust placeCheltenham calendar_month 

Join us at an exciting time for Gloucestershire Hospitals NHS Foundation Trust! We have an ambitious plan for our journey to Outstanding and are looking for aspirational, committed individuals to join us, making a real difference to both staff and patients.

As a former winner of England for excellence award: Tourism destination of the year, the beautiful city of Gloucester and the scenic regency spa town of Cheltenham are fantastic places to work and live.

As a hospital Trust we are currently involved in over 100 clinical trials and studies, whilst also providing acute elective and specialist services to a population of over 620,000.

By joining Gloucestershire Hospitals NHS Foundation Trust new colleagues can look forward to a warm welcome and a future full of opportunities and support.

Job overview

Personal Assistant to the Oncology Practice Development Team, Band 3 (25.5 hours a week)

The post holder will provide comprehensive and confidential administrative and project support to the Oncology/ Haematology Practice Development team. Working on their own initiative, they will be responsible for managing their own time and workload.

With guidance and direction they will have delegated responsibility for arranging educational and training days and certain aspects of educational and quality improvement projects.

Additional working pattern details: Over 3 days

The proposed interview date is 1st July

Main duties of the job

Organising nursing and HCA educational study days

Assisting with organisation of the University of Gloucestershire Advancing Practice module AP7031 Systemic Anti Cancer Therapies (SACT)

Organising nursing induction programs for new starters to Oncology

Reporting Staff competency

Meeting with managers to plan training needs

Working for our organisation

Practice Development in Oncology Haematology is a small, friendly, highly functioning Education and Training team. We work closely together on many projects to improve the standards, education and quality for both staff and patients.

Detailed job description and main responsibilities
  • To provide secretarial support to the Practice Development Team including typing correspondence and reports, arranging meetings, and taking messages, in order to facilitate the effective running of the department/service.
  • Manage an electronic diary for Practice Development Nurses including making appointments, arranging meeting dates and venues, organising and distributing documents as necessary.
  • To take, prepare and distribute minutes, agendas and papers to meetings chaired by the Practice Development Team.
  • Organisation of induction programme for all new nursing staff in oncology, and coordinate 3, 4 and 6 month follow up meetings with the team.
  • To develop and maintain a paper/electronic filing system in order to ensure that all relevant documents are ready accessible, in particular competencies and training records.
  • To organise study days, book speakers, venues, refreshments and any necessary equipment required.
  • Create and maintain databases for all training courses for the Oncology staff.
  • Handle patient enquiries, arrange appointments and investigations. Typing correspondence to patients, staff and others as required

Person specification

Qualifications, Knowledge and Skills

Essential criteria
  • Educated to GCSE grade C or above (or equivalent) in literacy and numeracy.
  • Proficient typing skills and experience in using the standard range of Microsoft Office programs, particularly Word, Excel and Outlook.
  • Able to communicate effectively and sensitively both orally and in writing
Desirable criteria
  • NVQ level 3 in Administration or equivalent experience.
  • Experience in the preparation of minutes, agendas and papers.
  • Knowledge of relevant medical terminology
  • Experience of organising meetings or events
  • Appropriate experience in an office environment

The health and wellbeing of our staff and patients remains the priority of the Trust. Vaccination remains the best chance we have of conquering COVID and the Trust encourages everyone to take up this offer.

Please note, this vacancy may close as soon as sufficient applications have been received, so please apply as soon as possible if you are interested. The Recruitment Team are unable to accept any applications after the position has closed on NHS Jobs.

Committed to safeguarding our community

If applicable for the post, all successful candidates will be required to pay for their own Disclosure and Barring Service (DBS) check. The cost will be £29 (standard checks) or £46 (enhanced checks), and will be recovered through two instalments from the candidate's salary.

Please contact [email protected] for further information.

The Trust is a safeguarding employer committed to the safeguarding and promotion of welfare of children, young people and vulnerable adults and expects staff and volunteers to share this commitment. The Trust is committed to safe recruitment practices to protect children and vulnerable adults, and any appointment will be subject to satisfactory clearance.

As part of the organisation's commitment to Safer Recruitment, candidates may request copies of relevant policies and procedures by contacting the Recruitment Team at [email protected]

Committed to supporting service personnel

As part of our commitment to support Service Personnel, Gloucestershire Hospitals NHS Foundation Trust, in collaboration with the Career Transition Partnership, offer a Guaranteed Interview Scheme for all qualifying Service and Ex-Service Personnel.

To qualify for a guaranteed interview, candidates must meet the essential criteria for the post and be either a current member of the Armed Forces, or be within the two year period of resettlement. If this applies to you please email the job reference number and your AR number to the Recruitment Team at [email protected]

Follow us on Twitter: @GHNHSFTCareers

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