Accounts Payable Executive

Location:

This position is located at our (corporate office / property XXXXX) in (Place), (Country).

Overview:

Under the direct supervision of the Accounts Payable Supervisor, the Accounts Payable Executive is responsible for the accurate and timely recording of all the businesses invoices and payments, verification of completeness of supporting documentation to the vendors' invoices and proper authorization and ensuring all records are compliant with internal control systems and in accordance to established company’s policies and procedures.

Responsibilities:

• Verify invoices received in Concur, as to the amount, currency, legal entity, GL code, allocation, cost centre and ensuring relevant documentation is received.
• Ensuring invoices are sent to relevant budget holders for approval/allocation in Concur.
• Validating and registering new supplier accounts in the system.
• Updating the Accounts Payable control account, posting invoices, credit notes, payments and any journal adjustments when required.
• Reconciling supplier statements against supplier accounts across multiple entities and currencies.
• Preparing weekly payment runs and ensuring new vendor bank details are validated and populated in the accounting system accordingly.
• Allocating weekly payments to prevent duplicate payments.
• Preparing weekly payment files for upload in the e-Banking system for direct bank transfers to the vendors' bank accounts.
• Processing company travel invoices and maintaining the corresponding supplier account.
• Processing corporate credit card expenses and maintaining and reconciling the corresponding supplier accounts.
• Employs adequate internal control procedures.
• Assists in the management of internal and external audits when they occur.
• Assists in maintaining accurate and timely financial and operating information and ensures corporate deadlines are met.

• Pulling monthly aged creditor reports from the accounting system across multiple entities, analysing month on month movement and investigating aged balances to reduce the business’ liability.
• Finalising invoice and bank postings before AP close.
• Complying with month end deadlines and working with the financial reporting team to close the books each month.
• Preparing monthly journal entries for posting to General Ledger (i.e., accruals).

Qualifications:

• 1+ year experience in a similar role
• Ideal candidate should be familiar with Sun or other accounting systems
• Degree in Finance, Accounting or related field
• Analytical, creative, strategic, with strong teambuilding skills
• Excellent communication skills, both written and verbal
• Able to handle a multitude of tasks in an intense, ever-changing environment
• Candidates need to be eligible to work and live in the UK