Receipt & Distribution Clerk
Job overview
We are searching for an individual who is looking for an exciting new challenge. You will be responsible for the ordering & put-away of products ranging between clinical and non-clinical items around Nottingham University Hospitals NHS Trust (NUH), helping across a variety of stock control areas, working closely with the Ward leads, your fellow Receipt & Distribution Operatives and reporting directly to the Materials Management Team Leader and ultimately the Senior Supply Chain Manager.The scope of operational work managed by this team is significant – the full roll out of materials management at NUH is run from this team and there are some large and exciting projects to be a part of in the coming years.
Main duties of the job
In addition to the below summary you need to familiarise yourself with full Job Description and Person Specification documents attached to this advert
Provide a second to none service for our end users.Ensure that worked areas are kept tidy and stocked to approved levels.
Put away stock / non-stock as required per department.Work closely with ward staff members, facilitating stock requests.
Maintain a duty of responsibility and care to patients at all times.
Support savings initiatives within the wider procurement function.
Working for our organisation
We are Team NUH and our values Kind, Inclusive, Ambitious & One Team.
These are the values that we look for in a candidate, to drive innovation, meet theneeds of our patients, using our resources wisely.
The Receipt & Distribution team is driven by our objectives, providing quality products, services and experiences for patients and staff.
Your working pattern would consist of 37.5 hours per week, 8am – 4pm Monday toFriday.
Annual leave starts at 27 days per annum plus bank holidays.
Due to the extremely popular nature of this vacancy it may close before the date being advertised.
Detailed job description and main responsibilities
Provide a professional, customer focused Receipt & Distribution service to all userdepartments.
To order stock (on set days as well as ad-hoc/urgent requests) for clinical & non-clinical areas using a variety of different ordering systems.
To put stock away where orders have been raised for.
Housekeeping by way of breaking down cages and disposal of boxes and packaging.
Reconciliation of delivery notes to orders placed.
Ensure stocks are managed appropriately and cost effectively, whilst meeting the customers’ departmental or area needs. Including the removal, return or disposal of excess or redundant stock and assisting with high urgency product recalls following safety alerts.
In liaison with senior and clinical colleagues, identify and explore opportunities for potential cost savings for the Trust, whilst maintaining quality standards, including the rationalisation and standardisation of medical and surgical products.
Assist with statistical analysis and production of management reports as required: including the review of KPI's.
Organise appropriate stock delivery processes and housekeeping.Maintain a high level of communication with wards/departments to ensure customers. Including but not limited to: ensuring awareness of any delivery shortages. Being aware of correct storage of goods in compliance with fire and infection control regulations (identifying risks as necessary).
Maintain a high level of communication and interaction amongst the Materials Management, Supply Chain and wider Procurement teams to ensure the sharing of best practice and knowledge.Actively build and maintain professional working relationships with colleagues, key customers and external organisations, to a consistently high standard of customer care.
Should the need arise, provide operational support for the wider supply chain function (Materials Management, Receipts & Distribution and Break Bulk) across all Hospital sites.
In support of customer requirements, undertake awareness training if provided in medical and surgical products and develop commodity knowledge.
Person specification
Commitment to Trust Values and
Essential criteria- Must be able to demonstrate behaviours consistent with the Trust’s “We are here for you” behavioural standards
Training & Qualifications
Essential criteria- Educated to minimum GCSE level or equivalent
- Customer care training
- GCSE Mathematics and English at grade C or above
Experience
Essential criteria- Warehousing's experience
- Experience of front-line customer service environment
- Clinical product knowledge
- Knowledge of NHS SC
- Worked with financial receipting system
Communication and relationship
Essential criteria- A high standard of written and verbal communication skills with colleagues, customers and external organisations
Analytical and Judgement skill
Essential criteria- Provide and receive complex information, audit detail and analysis reports
- Ability to make recommendations that add value to the Trust and contribute towards the Cost Improvement Program
Planning and organisation skil
Essential criteria- Plan, prioritise and organise own workload, working on own initiative within set guidelines
- Flexibility to respond pro-actively to changing priorities
Physical skills
Essential criteria- Delivery of cages and parcels requires the physical ability to walk long distances to visit several wards/departments per day
- Moving and Handling training
- Health & Safety training certificate
Other requirements specific to
Essential criteria- The use of mechanical delivery apparatuses (Master Mover / pump truck)
- Some requirement to attend for training/meetings or work on either campus.
- Warehousing knowledge
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Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at the NUH we will endeavour to turn your job into a career!
We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.
Applicants are kindly requested to refrain from using AI at any stage during the recruitment process.
Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.
Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.
Easy read application: if you have a disability and find it difficult to complete our online application form, you can apply via our easy read application which you can find on the intranet https://www.nuh.nhs.uk/easy-read-job-application
NUH are now able to offer application completion support and interview preparation support. Please follow the link to book onto our sessions: Support for NUH Job Applications
If you are aged 16 or 17 and applying for a role that is more than 20 hours a week, please be aware that you will be asked to commence an Apprenticeship within the Trust alongside your role, as long as there is a suitable apprenticeship standard available. This is in line with the current guidance in England that whilst young people under the age of 18 can leave school (on the last Friday in June) they must then do one of the following:
- Stay in full-time education, for example at a college
- Start an Apprenticeship
- Spend 20 hours of more a week working or volunteering, while in part-time education or training
For more details visit; School leaving age - GOV.UK (www.gov.uk)
Salary: The quoted salary will be on a pro rata basis for part time workers.Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.
At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.
International Recruitment: If you are applying for a role with us from outside of the UK then please read the guidance on applying for a health or social care job in the UK from abroad.
ID and Right to work checks: NUH authenticate ID and right to work documentation including passports and driving licenses through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment.The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.
Consent:
- Transfer of information: If I have previous NHS service - I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Department confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.
- Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£49.50 for enhanced and £21.50 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month’s pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.
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