[ref. c25897204] Business Support Assistant
This is not a Wiltshire Council vacancy therefore please contact Adoption West for further information.
Salary: £23,114 - £23,893 pro rataHours: 29.6 hours per week
Closing date: 04 October 2024
Interview date: provisionally scheduled for week commencing 14 October 2024
Location: Bristol
Adoption West is a regional adoption agency and registered voluntary adoption agency that provides adoption services for Bath & North East Somerset, Bristol, Gloucestershire, North Somerset, South Gloucestershire and Wiltshire Councils. Adoption West operates out of 3 hubs across the region, with offices based in Bristol, Gloucester and Trowbridge.
This is an exciting time for you to join Adoption West as you will help us build on our achievements and will play a central role in supporting the adopter assessment process, monitoring and recording progress. We are looking to recruit a business support assistant to receive initial enquiries, communicate with prospective adopters, process checks, references and monitor progress of assessments. The role will also support the post adoption support funding application and invoice payment process. Key responsibilities are to:
assist the service area in providing an effective and efficient administrative support function
input data as required, entering and maintaining timely data to ensure the efficient processing of service / finance transactionssupport business functions including enquiry handling, checks/reference processing, grant funding applications, provider set up and communication, payment processing.
answer routine enquiries from service users, and internal and external customers, and ensure that enquiries are responded to professionally and relayed accurately and timely to relevant persons
assist with the response to all customer enquiries and requests for data in accordance with corporate standards and agreed guidelines
ensure confidentiality is maintained at all times within in the service area
maintaining systems / spreadsheets as appropriate to aid monitoring processes and enable the production of accurate records.Please note we use generic role profiles which cover a wide range of functions some of which may not be relevant to this specific position but give an overall sense of the possible requirements of the role.
The post will report to the Business Support Officer.
You will need:
GCSEs/ NVQ Level 2 in Administration or equivalent – including English at Grade C or aboveWP qualification at RSA 1 or 2 level, or equivalent IT qualifications
Previous general office experience, within a large and complex organisation
Ability to communicate with and relate to members of the public and professional staff, either face-to-face or via the telephone.Able to deal with distressed people in a calm manner.
Able to work as a member of a team and to contribute to the effectiveness of the service.
Able to be flexible and fully responsive to competing demands on a daily basis, prioritising own workload accordingly
Able to adapt to the changing needs of the service
Ability to operate within financial procedures.
Able to offer high levels of accuracy, attention to detail and to produce work of a high standard.
Able to gain knowledge and impart information to others.
Able to demonstrate high levels of professionalism, maintaining absolute confidentiality, whilst working with sensitive information and operating within Data Protection guidelines.
Committed to own personal development and to demonstrating continued learning.
Able to demonstrate understanding and knowledge of equalities issues and anti-discriminatory practice and a willingness to promote equalities
Able to produce a good standard of written EnglishAdoption West:
is an organisation with a wealth of experience and has a learning culture, committed to enabling the post holder to grow and develop in their role.provides support through supervision and training.
offers flexible working arrangements, including job shares
provides a Local Government Pension Scheme