Business Services PA - 6 Month Fixed Term Contract
Job description
We are currently recruiting for a Business Services PA to join our London office on a 6 Month Fixed Term Contract.
Department purpose
Business Services provides excellent client care and technical expertise in the following areas: Hospitality Services (Front of House, Catering, Communications Centre, Contract Operations & Health & Wellbeing Centre) Document Services (The Bridge, Practice Support, Scanning & Electronic Bibles, Legal Records Management, Document Checking, Document Production, Creative Services and Reprographics), Engineering, Security, Business Continuity, Real Estate, and Building Fabric & Projects.
Delivering a seamless service to all clients. Business Services delivers both business operations and strategic advisory services to the Firm including complex projects, for example real estate projects.
Role Purpose
Supporting the Global Heads within the Business Services department as well as the wider senior management team. The role involves assisting with various and widespread activities that come from a busy team.
The role will develop relationships within the Business Services senior leadership team in London and, sometimes globally, supporting the various workstreams that arise from projects. It requires a high degree of organisational intelligence as it interfaces with all components of the organisation.The role includes complex diary management for the heads of department and involves multitasking and meeting tight deadlines.
Role and responsibilities- Manage complex diaries, arrange high-level meetings, and book travel and accommodation.
- Maintain databases accurately.
- Update calendars daily, ensuring all relevant parties are informed of changes.
- Effectively manage schedules, deadlines, and multiple tasks.
- Handle a variety of tasks and adjust to changing priorities while managing deadlines, ensuring timely completion of tasks.
- Maintain open communication between team members, stakeholders, and project managers.
- Attend and report from meetings, ensuring actions that arise are progressed and further actions are communicated as required.
- Work closely with the global senior management team.
- Ad hoc administration, including compiling expense reports, managing travel for the wider team, organizing events.
- Proven experience in a corporate environment as an EA/PA, or in a similarly high-level administrative role.
- Problem-solving skills: Ability to adapt to changing priorities and handle a variety of tasks with flexibility.
- Excellent organization and time management skills.
- Strong communication and interpersonal skills.
- Ability to manage multiple tasks and prioritise effectively.
- Proficiency in Microsoft Office Suite and other relevant software.
- Proactive, detail-oriented, and capable of working in a fast-paced environment while maintaining a high standard of work.
Should you require additional support at any stage of the recruitment process due to a disability or a health condition, please do not hesitate to contact a member of our recruitment team who will work with you to provide any adjustments as required.
We are an equal opportunities recruiter and do not discriminate on the basis of race, colour, sex, religion, sexual orientation, national origin, disability, or any other protected characteristic.
We recognise that our people are our most valuable asset, which is reflected in the wide range of benefits that are available to our employees. Some of these benefits include: our occupational pension scheme, group income protection cover, private medical insurance, mental health resources and free apps, health and wellbeing services encompassing an onsite gym, wellbeing centre and GP service, emergency back-up care support, parental and special leave, holiday entitlement increasing with length of service, holiday trading, season ticket loans and online discounts and lifestyle management services.
Our approach to hybrid working seeks to combine and maximise the benefits of effective remote working with the benefits of being in the office. Our current hybrid working arrangements require office based working for a minimum of 60% of your time (i.e. three days per week for a full time role) in accordance with our hybrid working policy.
Additional information - External
A&O Shearman is a new global industry-leading law firm, with nearly 50 offices in 28 countries worldwide. Our fluency in English law, US law, and the laws of the world’s most dynamic markets, enables us to provide unmatched insight and seamless delivery to clients.We work on challenging and important deals and disputes that have the potential to shape the future.
We offer exceptional opportunities for our people; opportunities to work for the world’s leading businesses; to transform the status quo, and to deliver your best work, helping you and your career to thrive, while delivering unparalleled outcomes for our clients.
Whether you're helping clients solve complex challenges, transforming the ways we manage our business, or ensuring the smooth-running of our operations, this is an environment where you can belong and excel. We provide first-rate training and development, we are committed to an inclusive environment, and we provide support and ways of working that help you optimise your wellbeing.
What truly defines a career with us? We recruit the best and ask for the best of you. And together, we will redefine success.