[ref. m46263818] Administrative Assistant - London

Contract Details: Temporary, 4 days/week (Mon - Thurs), until 31st December 2025

Responsibilities:

• Coordinate both virtual and in-person events. Own all aspects including catering, venue selection, and logistics for internal events, off-sites, speaker series, morale events, large meetings, and celebrations for the London Engineering Community. ?
• Serve as the primary contact for the engineering community regarding on-site support requests, ensuring timely triage and follow-up with appropriate stakeholders.
• Collaborate with partner teams such as IT and Facilities on hardware tracking, space planning, office updates, and facilities requests.
• Manage daily access requests to engineering floors in conjunction with the Security team.
• Provide end-to-end process support, including PO creation and budget tracking.
• Oversee procurement and distribution processes for swag items.
• Participate in cross-collaboration efforts, supporting site governance meetings, leadership team meetings, focused initiative groups, and other group meetings as required.
• Maintain distribution lists, security groups, and organisational charts for the London engineering community.
• Assist with various projects as requested by the Business Operations Team.

Candidate Requirements:

• Proven excellence in administrative support and event coordination, with experience in fast-paced environments.
• Strong multitasking abilities with a focus on timely execution and excellent follow-up skills.
• Highly organised with exceptional cross-functional collaboration skills.
• Proactive problem-solver who can work independently and handle tasks with urgency. ⚡️
• Strong relationship-building skills across all organisation levels.
• Customer service-oriented mindset with a can-do attitude. ?
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, OneNote, Teams).
• Comfortable navigating ambiguity and shifting priorities in a dynamic work environment.
• Maintains discretion and professionalism when handling confidential information.
• A strategic thinker balancing attention to detail with broader objectives.
• Ability to understand corporate organisation and navigate effectively.
• Capability to manage ambiguity and drive clarity in uncertain situations.
• Skill in adjusting approaches based on changing demands.

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If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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