Team Secretary - Part Time
Avenues is a community where people smile, laugh, grow and achieve great things.
We have an exciting opportunity for a part time Team Secretary to be based in 1 of our services in Sevenoaks. This role will be 15hours per week but all candidates will need to be flexible to work across a 5 day week if needed (Working hours ETC will be discussed in interview).Emily Jackson Close is situated on Eardley Road in Sevenoaks close to the town centre. There are good public transport services and a bus stop and train station is located close by.
Although direct support is not required, the Team Secretary will come into frequent contact with people supported who visit the offices. The ideal candidate will have an understanding of the needs and challenges people who have a Learning Disability may face.
Emily Jackson Close supports 18 people who have Learning Disabilities, physical disabilities, communication difficulties and who may display behaviors of concern. Individuals need support to enable them to participate in community based activities and activities within their home.
In this role you will provide an efficient and effective secretarial and administrative support service to our Senior Operations Managers, Service Managers and their team’s including supporting the Personal Assistant and Regional Director.
There is a planned interview date for face 2 face interviews to take place within this Service in Sevenoaks on either Thursday 7th or Friday 8th November 2024.
Undertake all aspects of diary, meeting and activity management for Senior Operations Manager and their teamsMinute meetings as required
Assist in the development, collation and distribution of a range of documents including easy read
Maintain internal databases and where required produce reports from the databases
Liaise and consult with internal functions and external agencies as relevant to specific projects
Provide/share reception cover as required
Carry out any other duties as required
What are we looking for?
Experience of secretarial and office administration workKnowledge of IT systems, databases and MS Office
Experience of copy and audio typing (desirable)
Able to prioritise own workload and be self-motivated
Good attention to detail and self-motivated
Able to uphold confidentiality
Able to communicate at all levels
Being a team player.
Your values should match ours:
Respect: We treat people as we would wish to be treated ourselves.Excellence: We don’t settle for okay, we are determined to achieve more.
Integrity: We do the right thing, even if it takes more time and effort.
Pride: The work we do is something we want to tell others we are part of.
For full details please see the attached role profile.
Benefits you can expect!
Flexible Working including working from home.31 days holiday inclusive of bank holidays (pro-rata), increasing after to 2 years’ service and after 5 years’ service.
Access to high quality training that supports your career development.
Free and confidential 24/7 access to the health portal and employee assistance programme.
Contributory pension scheme with life assurance.
Recommend a friend scheme.
And more.
Why join us?
We are committed to supporting our employees to achieve a good work-life balance and support flexible working including working from home. Our head office is located in Sidcup, and we have other offices in Surrey, Suffolk, Shropshire and Kent.
We encourage our central services employees to really get to know the organisation and to spend time visiting services, meeting people we support, their families and our support staff.
We’re there for you, from your first conversation with our recruitment team, to day one of your three-month induction, and throughout your career.
You’ll be part of an organisation that takes pride in its values at all levels, making sure the people we support are at the forefront of our decisions.
We'd like to meet you, apply today and find out more about us and the role.
As part of our commitment to the “Disability Confident Scheme”, candidates who declare a disability, and meet the key criteria for this role, will be given the opportunity to demonstrate their abilities at interview stage.
We reserve the right to close a vacancy before the closing date in the event of an overwhelming response or a change in business priorities.