Finance Assistant
Dumfries | www.reed.co.uk |
Accounts Payable
o To allocate, prioritise and process purchase invoices and payments effectively and efficiently in line with relevant procedures and processes.
o To ensure key supplier statements are regularly received and reconciled.
o To ensure all incoming finance mail is dealt with in timely manner and queries and questions managed appropriately.
o To assist with management of any credit / debit cards in use across the business by organising an issue of new debit cards as well as ongoing top-ups.
o To provide appropriate advice in relation to invoice approval process in line with procedures and Financial Regulations.
Accounts Receivable
o To allocate, prioritise and process rental income effectively and efficiently in line with relevant procedures and processes.
o To ensure that weekly rental charge process is run on time and in line with the relevant controls and procedures in place.
o To ensure weekly rental income arrears report is prepared and reconciled.
o To process bad debt write offs on the financial system as required.
o To ensure void insurance is analysed, reconciled, and released to cover the rental income loss.
o To ensure request for payments are issued to stakeholders on time, payments are accurately allocated, and outstanding payments are regularly monitored and followed up,
o To complete monthly bank reconciliations
o To assist with the review of request for refunds
General
o To assist with the maintenance and reconciliation of general ledger
o To assist with the preparation of monthly, quarterly, and annual financial reports as required, including provision of required detailed analysis.
o To provide internal customers with financial reports to help them manage their budget and deliver VFM, including debit card spend analysis, arrears analysis etc.
o To assist the finance team with the closing down of final accounts, any financial reports required and statutory returns.
o To support the reconciliation of VAT and related statements by ensuring accurate data input to the financial system.
o To help the team ensure security in systems and procedures to not put the Loreburn business and its colleagues at risk.
o To support the development of financial policies and procedures.
o To support the Senior Finance Officer with aspects of basic treasury management as requested.
o To work as directed in relation to stakeholder management - internal colleagues, external companies and contractors including External Audit, Suppliers, HMRC, the SHR and financial institutions.
o To allocate, prioritise and process purchase invoices and payments effectively and efficiently in line with relevant procedures and processes.
o To ensure key supplier statements are regularly received and reconciled.
o To ensure all incoming finance mail is dealt with in timely manner and queries and questions managed appropriately.
o To assist with management of any credit / debit cards in use across the business by organising an issue of new debit cards as well as ongoing top-ups.
o To provide appropriate advice in relation to invoice approval process in line with procedures and Financial Regulations.
Accounts Receivable
o To allocate, prioritise and process rental income effectively and efficiently in line with relevant procedures and processes.
o To ensure that weekly rental charge process is run on time and in line with the relevant controls and procedures in place.
o To ensure weekly rental income arrears report is prepared and reconciled.
o To process bad debt write offs on the financial system as required.
o To ensure void insurance is analysed, reconciled, and released to cover the rental income loss.
o To ensure request for payments are issued to stakeholders on time, payments are accurately allocated, and outstanding payments are regularly monitored and followed up,
o To complete monthly bank reconciliations
o To assist with the review of request for refunds
General
o To assist with the maintenance and reconciliation of general ledger
o To assist with the preparation of monthly, quarterly, and annual financial reports as required, including provision of required detailed analysis.
o To provide internal customers with financial reports to help them manage their budget and deliver VFM, including debit card spend analysis, arrears analysis etc.
o To assist the finance team with the closing down of final accounts, any financial reports required and statutory returns.
o To support the reconciliation of VAT and related statements by ensuring accurate data input to the financial system.
o To help the team ensure security in systems and procedures to not put the Loreburn business and its colleagues at risk.
o To support the development of financial policies and procedures.
o To support the Senior Finance Officer with aspects of basic treasury management as requested.
o To work as directed in relation to stakeholder management - internal colleagues, external companies and contractors including External Audit, Suppliers, HMRC, the SHR and financial institutions.
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