dmg mediaLondon
The Head of Information Security Operations is responsible for leading and managing the Security Operations Centre (SOC), a team of cyber analysts and the Business as Usual (BAU) Security Operations functions. The role involves overseeing the detection, analysis, response and reporting of cyber inci...
Welwyn Garden City, 25 mi from Brentwood
Operations Administrator
Are you a strong administrator who has experience working within an office-based environment with great customer service skills?
Based in Welwyn Garden City this company has had a period of unprecedented growth in both...
Four Marketing GroupLondon, 21 mi from Brentwood
outerwear brand Arctic Army, wholesale distributor Four Marketing and our PR and Marketing agency, Present Agency. We are currently recruiting for a Operations Administrator to join our Operations department in our Market Road, London, Head Office...
Bannockburn Primary SchoolLondon
Specialist Teaching Assistant with Medical Experience.Scale Point 11 (£29,583 FTE per annum).Bannockburn Primary School is a large, vibrant and exciting setting serving a diverse community.An ethos of mutual respect and positive values for life are central to us; children, parents, carers and staff ...
Farrer Barnes LimitedDartford
My client based just outside Dartford is looking for a Payroll Administrator Reporting directly to the Payroll Manager you will be part of a team that is responsible for processing the payroll for a growing team of staff. ...
Rockpool Recruitment LTDSutton (Greater London), 28 mi from Brentwood
Tour Operations Administrator
Our client - a well-known educational tour operator is looking for an Operations Administrator to join their team in Surrey. You will be dedicated to delivering exceptional customer service to internal teams, suppliers...
Mission 4 RecruitmentWelwyn, 27 mi from Brentwood
Operations Administrator
Are you a strong administrator who has experience working within an office-based environment with great customer service skills?
Based in Welwyn Garden City this company has had a period of unprecedented growth in both...
Office AngelsBrentwood
Customer Service Administrator£24,000 - £26,000 per annumBrentwood, EssexMonday-Friday, 8am-5pm
*You must be able to drive and have access to a vehicle due to the location of the business*
The Customer Service Administrator role is to provide...
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Facilities Administrator
Brentwood | Permanent | £28,000 - £30,000/year | www.cv-library.co.uk |
Facilities Administrator
Job Profile
An understanding of facilities administration functions with an ability to take instructions and act on their own initiative. Must have effective communication skills, good telephone manner, general understanding of databases, word processing & the internet.
The post holder must be willing to build knowledge of the contract service standards, payment mechanism and familiarity with the client to support the site management teams to manage contractual obligations.
Responsibilities
The post holder will assist in the running of the CAFM system and administrative service to the management teams throughout the region, including support in maintaining contractual compliance and mitigation of service failures. To provide a timely and effective service as a critical part of the facilities team.
Support other contracts and parts of the division in a Facilities Coordinator capacity.
Functions
• To support the CDM in finance reporting functions including WIP, debt control, variance analysis, PPM costing planning/tracker and budget building
• To ensure subcontract renewals are coordinated and administered
• To train and support the development of other Facilities Coordinators and Facilities Administrators
• To deputise for Facilities Coordinators, Facilities Administrators and on occasions, the CDM
• To support the CDM by leading on administration aspects of internal and external client audits
• To complete SOPF Site Audits as required by the CDM
• Support the contract team with contractor inductions, RAMS (Risk Assessment and Method Statement) and permits
• Act as Subject Matter Expert for PFI SOP (Admin and FC related duties only)
• Provide support, training and coaching for new employees
• To Copy Facilities Admin Duties to here
Other Responsibilities
• Support the CDM in compliance with the PPM programme
• Support the CDM in compliance with client service level outputs
• Support the CDM in compliance with company Quality Assurance procedures
• Supporting the CDM in aspects of Health and Safety standards in the FM operations
• Assist other PPP premises with Reactive and PPM if requested by the CDM.
• Continue with self-development to improve service delivery and reduce outsourcing needs.
Job Measurement Data
• Internal and External KPI Performance
• Financial Penalties
• Internal and Reporting
Essential
• Must have min 3 years Facilities Coordinator in a multi contract/site or large-scale account
• Good understanding of customer service, IFM service delivery, helpdesk processes, workflows with knowledge of HR and QHS&E procedures and legislation
• Clear, confident communication skills with the ability to communicate effectively with a wide range of people both written and verbal
• Technology i.e., Microsoft Word and Excel, Outlook, and good typing skills
• Good understanding of CAFM
• Technical knowledge of Mechanical/Electrical Plant and Equipment
• Ability to prioritise workload and tasks
• Can do attitude with a proactive approach
• Have a good awareness of Health & safety working practices
Desirables
• IOSH (Managing safely)
• Previous history of working within Facilities Management Services and knowledge of Facilities Management software
Job Profile
An understanding of facilities administration functions with an ability to take instructions and act on their own initiative. Must have effective communication skills, good telephone manner, general understanding of databases, word processing & the internet.
The post holder must be willing to build knowledge of the contract service standards, payment mechanism and familiarity with the client to support the site management teams to manage contractual obligations.
Responsibilities
The post holder will assist in the running of the CAFM system and administrative service to the management teams throughout the region, including support in maintaining contractual compliance and mitigation of service failures. To provide a timely and effective service as a critical part of the facilities team.
Support other contracts and parts of the division in a Facilities Coordinator capacity.
Functions
• To support the CDM in finance reporting functions including WIP, debt control, variance analysis, PPM costing planning/tracker and budget building
• To ensure subcontract renewals are coordinated and administered
• To train and support the development of other Facilities Coordinators and Facilities Administrators
• To deputise for Facilities Coordinators, Facilities Administrators and on occasions, the CDM
• To support the CDM by leading on administration aspects of internal and external client audits
• To complete SOPF Site Audits as required by the CDM
• Support the contract team with contractor inductions, RAMS (Risk Assessment and Method Statement) and permits
• Act as Subject Matter Expert for PFI SOP (Admin and FC related duties only)
• Provide support, training and coaching for new employees
• To Copy Facilities Admin Duties to here
Other Responsibilities
• Support the CDM in compliance with the PPM programme
• Support the CDM in compliance with client service level outputs
• Support the CDM in compliance with company Quality Assurance procedures
• Supporting the CDM in aspects of Health and Safety standards in the FM operations
• Assist other PPP premises with Reactive and PPM if requested by the CDM.
• Continue with self-development to improve service delivery and reduce outsourcing needs.
Job Measurement Data
• Internal and External KPI Performance
• Financial Penalties
• Internal and Reporting
Essential
• Must have min 3 years Facilities Coordinator in a multi contract/site or large-scale account
• Good understanding of customer service, IFM service delivery, helpdesk processes, workflows with knowledge of HR and QHS&E procedures and legislation
• Clear, confident communication skills with the ability to communicate effectively with a wide range of people both written and verbal
• Technology i.e., Microsoft Word and Excel, Outlook, and good typing skills
• Good understanding of CAFM
• Technical knowledge of Mechanical/Electrical Plant and Equipment
• Ability to prioritise workload and tasks
• Can do attitude with a proactive approach
• Have a good awareness of Health & safety working practices
Desirables
• IOSH (Managing safely)
• Previous history of working within Facilities Management Services and knowledge of Facilities Management software
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