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Senior Project Manager / Senior Producer
Sleek Events | England | Full-time | apply.workable.com |
ABOUT SLEEK
We are an award-winning London based live experience marketing agency that connects the world’s biggest brands with their audiences. Sleek delivers a broad variety of event formats from exhibitions for 16,000+ delegates through to private dinners designed to facilitate the conversations that matter and experiences that impact.
Over the years, Sleek has experienced significant and consistent growth. Jennifer Davidson is our founder and remains the team’s driving force today. As a privately owned agency we value connections and prioritise people, we know that our team, our clients and our suppliers make us what we are.
Our primary goal is to make our clients’ lives easier and we operate as an extension of their team. Go further passion is at the heart of Sleek, earning our reputation for expertise, creativity and imagination combined with an impeccable client experience.
OUR CULTURE
Communication is at the heart of our agency and that’s especially true when it comes to our team. We are proud to attract and retain the best people and we know it’s critical that individuals feel both challenged and supported with opportunities to progress.
Sleek believes in a collective effort when it comes to decision making - we value everyone’s contribution and are proud to be accredited as an Investor in People.
No two days are the same and our client base and growth pattern means it can be intense at times. This is when the agility of the Sleek team really comes into its own. We know that the instant you move out of your comfort zone, it means you are growing and that’s a genuine opportunity to thrive.
We work hard to ensure we are supporting one another to be better and hold each other up when we face challenges.
As individuals we are self motivated, have very high standards and are always willing to learn, regardless of seniority. We know how vital it is for team members to know their value to the business and feel rewarded for their contribution. What you put in, we will always give back.
OUR WORK PLACE
We spend a large proportion of our lives at work and it should be a place that makes you feel good. Sleek is based in a stunning office a short walk from Wimbledon where we share everything from playlists to weekend baking efforts. We genuinely have a lot of fun together.
We regularly socialise after work including our Thursday early finish office drinks. In addition, Jen absolutely loves arranging social events for the team including; weekends mini breaks, team away days, Christmas wreath making and more.
You’ll find Sleek to be a welcoming place for everyone, from those just starting out in their careers to seasoned professionals. We will always support you as an individual within an environment where you can realise your true potential.
ROLE OVERVIEW
We are looking for a switched-on, proactive Senior Project Manager / Senior Producer (reporting to our Project Director) to create some of our more complex events from the beginning to the very end and owning areas of larger projects. You will have a passion for supporting the growth of our more junior members of the team, potentially taking on line management responsibilities if your experience lends to this.
Requirements
RESPONSIBILITIES
EVENT PROJECT MANAGEMENT
• Project manage high-quality, creative and complex events from briefing, design and planning through to onsite delivery. This will involve gaining a full understanding of the client’s aims and objectives and close management of all aspects of the project across the entire project delivery team.
• At times, own a complex area of a larger-scale project, maintaining strong collaboration with the event’s Project Director and wider team.
• Lead and contribute to project meetings and communications with both internal and external stakeholders throughout the project cycle.
• Create and adhere to internal critical paths, client deadlines and supplier deadlines, delegating responsibility and authority whilst still managing deadlines across the entire project team.
• Source venues and suppliers with strong negotiating skills (price, services, scope, timings etc), managing and understanding contracts, highlighting key information internally and to clients.
• Hold a good knowledge of A/V, managing A/V requirements for projects and collaborating with the Production Director for larger-scale events.
• Create branding scope & deliverables briefing documents specific to each venue, collaborating with the design team.
• Coordinate site visits and create reports for internal and client usage.
• Create on site documentation, run of show, team briefings, manage host schedules, supplier and staff contact lists, crew lists.
• Manage travel and accommodation for the internal team, clients and suppliers.
• Budget management for projects of all different sizes and in various currencies (quotes, POs, payment schedules, invoice processing).
• Capable with ‘scope creep’ principles and ensuring our time charged matches the time spent, particularly when client requirements change.
• Accurate budget reconciliation, keeping a keen eye on your profit margins.
• Fully understand, follow and implement internal processes and importantly ensure they are being followed by other junior members of the team.
• Propose new ideas to improve the event planning and delivery process with a proposal of how they could be applied.
• Foster strong relationships with clients at all levels, understanding how our support can make their life easier.
• Create strong relationships with suppliers and other stakeholders, such as event sponsors.
BUSINESS DEVELOPMENT
• Work on and sometimes lead RFP's, supporting the rest of the team in the preparation of RFPs/proposals and guide junior members during that process
• Take a commercially minded approach to client management, identifying potential opportunities for Sleek with existing clients and ensure they are maximised. Bringing such opportunities to the awareness of the Business Development team and Founder.
• Provide social media content when attending networking events, FAMs, exhibitions etc
• Networking within the industry by attending relevant events and leveraging existing contacts.
TEAM DEVELOPMENT
• Be a key player in the events team, offering support and guidance to junior members of the team, explaining reasoning for actions/tasks/approaches and being seen as a ‘go to person’
• Maintain awareness of team capacities and when there may be issues with the ability to deliver projects
• Input into resource planning for projects, when asked, to ensure the right teams are in place for different projects
• Line management responsibilities if you have experience in/passion for this area
ABOUT YOU
We are seeking colleagues who represent the following:
• Naturally thrives in a fast-paced environment
• Embraces change and works in calm and composed manner when managing multiple projects, clients and deadlines
• Enjoys creativity with a practical approach to implementing ideas
• Chooses curiosity when faced with unfamiliar or challenging situations
• A natural leader who inspires and motivate others - particularly when inevitable challenges arise, finding underlying issues and suggesting solutions
• Maintains the resilience and stamina required to sustain performance when under pressure
• Enthusiastically responds to every task, no matter how menial
• Passionate about supporting your peers to be better, offering engaged and considered feedback
• A true team player who embodies the values of the Sleek team
• Continuously demonstrates honesty and integrity
• Operates to an exceptional level of delivery
• Balances an excellent eye for detail whilst considering the overall project objectives
• An ability to build long term, mutually beneficial relationships
• Experience of a variety of event formats, including conferences and exhibitions
Benefits
Our benefits were created by Team Sleek to ensure they appeal to a wide range of individuals. Here is a taster of the types of things they include;
• 25 days holiday (excl. UK public holidays). Additional days holiday for each year of service (capped at 5)
• Birthdays Off
• Pay Day early finish - Fridays (15:00)
• Standard Pension Plan
• Fitness membership
• Company discounts and perks
• Company social events inc. weekly office drinks
• Annual Company Offsite
• Additional Benefits after 1 years’ service including private medical
• Opportunity to attend overseas familiarisation trips on behalf of Sleek in luxury accommodation. Recent destinations include South Africa, Abu Dhabi and the South of France
We are an award-winning London based live experience marketing agency that connects the world’s biggest brands with their audiences. Sleek delivers a broad variety of event formats from exhibitions for 16,000+ delegates through to private dinners designed to facilitate the conversations that matter and experiences that impact.
Over the years, Sleek has experienced significant and consistent growth. Jennifer Davidson is our founder and remains the team’s driving force today. As a privately owned agency we value connections and prioritise people, we know that our team, our clients and our suppliers make us what we are.
Our primary goal is to make our clients’ lives easier and we operate as an extension of their team. Go further passion is at the heart of Sleek, earning our reputation for expertise, creativity and imagination combined with an impeccable client experience.
OUR CULTURE
Communication is at the heart of our agency and that’s especially true when it comes to our team. We are proud to attract and retain the best people and we know it’s critical that individuals feel both challenged and supported with opportunities to progress.
Sleek believes in a collective effort when it comes to decision making - we value everyone’s contribution and are proud to be accredited as an Investor in People.
No two days are the same and our client base and growth pattern means it can be intense at times. This is when the agility of the Sleek team really comes into its own. We know that the instant you move out of your comfort zone, it means you are growing and that’s a genuine opportunity to thrive.
We work hard to ensure we are supporting one another to be better and hold each other up when we face challenges.
As individuals we are self motivated, have very high standards and are always willing to learn, regardless of seniority. We know how vital it is for team members to know their value to the business and feel rewarded for their contribution. What you put in, we will always give back.
OUR WORK PLACE
We spend a large proportion of our lives at work and it should be a place that makes you feel good. Sleek is based in a stunning office a short walk from Wimbledon where we share everything from playlists to weekend baking efforts. We genuinely have a lot of fun together.
We regularly socialise after work including our Thursday early finish office drinks. In addition, Jen absolutely loves arranging social events for the team including; weekends mini breaks, team away days, Christmas wreath making and more.
You’ll find Sleek to be a welcoming place for everyone, from those just starting out in their careers to seasoned professionals. We will always support you as an individual within an environment where you can realise your true potential.
ROLE OVERVIEW
We are looking for a switched-on, proactive Senior Project Manager / Senior Producer (reporting to our Project Director) to create some of our more complex events from the beginning to the very end and owning areas of larger projects. You will have a passion for supporting the growth of our more junior members of the team, potentially taking on line management responsibilities if your experience lends to this.
Requirements
RESPONSIBILITIES
EVENT PROJECT MANAGEMENT
• Project manage high-quality, creative and complex events from briefing, design and planning through to onsite delivery. This will involve gaining a full understanding of the client’s aims and objectives and close management of all aspects of the project across the entire project delivery team.
• At times, own a complex area of a larger-scale project, maintaining strong collaboration with the event’s Project Director and wider team.
• Lead and contribute to project meetings and communications with both internal and external stakeholders throughout the project cycle.
• Create and adhere to internal critical paths, client deadlines and supplier deadlines, delegating responsibility and authority whilst still managing deadlines across the entire project team.
• Source venues and suppliers with strong negotiating skills (price, services, scope, timings etc), managing and understanding contracts, highlighting key information internally and to clients.
• Hold a good knowledge of A/V, managing A/V requirements for projects and collaborating with the Production Director for larger-scale events.
• Create branding scope & deliverables briefing documents specific to each venue, collaborating with the design team.
• Coordinate site visits and create reports for internal and client usage.
• Create on site documentation, run of show, team briefings, manage host schedules, supplier and staff contact lists, crew lists.
• Manage travel and accommodation for the internal team, clients and suppliers.
• Budget management for projects of all different sizes and in various currencies (quotes, POs, payment schedules, invoice processing).
• Capable with ‘scope creep’ principles and ensuring our time charged matches the time spent, particularly when client requirements change.
• Accurate budget reconciliation, keeping a keen eye on your profit margins.
• Fully understand, follow and implement internal processes and importantly ensure they are being followed by other junior members of the team.
• Propose new ideas to improve the event planning and delivery process with a proposal of how they could be applied.
• Foster strong relationships with clients at all levels, understanding how our support can make their life easier.
• Create strong relationships with suppliers and other stakeholders, such as event sponsors.
BUSINESS DEVELOPMENT
• Work on and sometimes lead RFP's, supporting the rest of the team in the preparation of RFPs/proposals and guide junior members during that process
• Take a commercially minded approach to client management, identifying potential opportunities for Sleek with existing clients and ensure they are maximised. Bringing such opportunities to the awareness of the Business Development team and Founder.
• Provide social media content when attending networking events, FAMs, exhibitions etc
• Networking within the industry by attending relevant events and leveraging existing contacts.
TEAM DEVELOPMENT
• Be a key player in the events team, offering support and guidance to junior members of the team, explaining reasoning for actions/tasks/approaches and being seen as a ‘go to person’
• Maintain awareness of team capacities and when there may be issues with the ability to deliver projects
• Input into resource planning for projects, when asked, to ensure the right teams are in place for different projects
• Line management responsibilities if you have experience in/passion for this area
ABOUT YOU
We are seeking colleagues who represent the following:
• Naturally thrives in a fast-paced environment
• Embraces change and works in calm and composed manner when managing multiple projects, clients and deadlines
• Enjoys creativity with a practical approach to implementing ideas
• Chooses curiosity when faced with unfamiliar or challenging situations
• A natural leader who inspires and motivate others - particularly when inevitable challenges arise, finding underlying issues and suggesting solutions
• Maintains the resilience and stamina required to sustain performance when under pressure
• Enthusiastically responds to every task, no matter how menial
• Passionate about supporting your peers to be better, offering engaged and considered feedback
• A true team player who embodies the values of the Sleek team
• Continuously demonstrates honesty and integrity
• Operates to an exceptional level of delivery
• Balances an excellent eye for detail whilst considering the overall project objectives
• An ability to build long term, mutually beneficial relationships
• Experience of a variety of event formats, including conferences and exhibitions
Benefits
Our benefits were created by Team Sleek to ensure they appeal to a wide range of individuals. Here is a taster of the types of things they include;
• 25 days holiday (excl. UK public holidays). Additional days holiday for each year of service (capped at 5)
• Birthdays Off
• Pay Day early finish - Fridays (15:00)
• Standard Pension Plan
• Fitness membership
• Company discounts and perks
• Company social events inc. weekly office drinks
• Annual Company Offsite
• Additional Benefits after 1 years’ service including private medical
• Opportunity to attend overseas familiarisation trips on behalf of Sleek in luxury accommodation. Recent destinations include South Africa, Abu Dhabi and the South of France
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