Part Time Office Manager/PA
Bristol | careers.themission.co.uk |
Overview:
Speed Communications
Part Time Office Manager/PA (3 days a week)
Bristol
£Competitive pro-rated salary
At Speed we believe in the power of PR, and we are looking for a part-time Office Manager/PA to support us in delivering our vision.
Speed is the largest PR and Communications agency headquartered in the Southwest, with our office in lovely Clifton, Bristol. We believe we have the power to make a positive impact, whether that’s for our people, our clients or our community.
We’re a team of 40ish individuals, passionate about the work we deliver and the difference we make.
Role:
This exciting opportunity involves a mix of PA support to our MD and senior team, HR support, general office management, coordinating the social committee, financial support, client team administrative support and assisting with the smooth running of meetings and events.
The role will involve being privy to sensitive information, so commitment to confidentiality will be required at all times.
Key responsibilities include:
• Assist the MD and senior team with day-to-day issues and scheduling of team and client meetings plus taking of minutes when required
• Support in various agency initiatives and projects
• Liaise with senior staff and an external PR professional body to organise the internal /external training schedule
• Maintain centralised holiday planner
• Organise travel and accommodation for all teams wherever required
• Liaise closely with IT department on all office IT needs
• Maintain stock levels for office stationery and groceries
• Responsible for Health and Safety compliance including being a fire warden & first point of for first aid (training available)
• Support social committee in organising programme of social events and activities throughout year
• Support the senior team and MD in reviewing and managing business operating costs
• Manage subscription/membership budget
• Administrative support for our client teams
About you:
You’ll be able to demonstrate an impressive track record of managing the day-to-day responsibilities of a busy office. Furthermore, you’ll possess the following attributes;
• Impeccable communications skills
• A proactive, can-do attitude, with a high level of flexibility
• Extremely organised with the ability to follow through on all set tasks
• Sound judgement with ability to interpret, analyse and disseminate complex, sensitive information
• Numerate and able to manage budgets
• Good knowledge an application of Word, Excel and PowerPoint
Benefits:
• A competitive salary
• Flexible working options
• 25 days’ holiday, increasing to 29 after 2 years’ service (not including Bank holidays) – pro rata
• Additional holiday purchase scheme of up to 5 days per year
• Additional 5 days’ holiday on your 5th anniversary year
• Company pension scheme
• Outstanding training and development programme
• Well-being programme inc. weekly fruit delivery, eye-care vouchers
• Refer a friend and new business incentives
• Medical cash plan - including contributions to dental, optical, physio etc.
We are proud to be a Disability Confident Committed (Level 1) Employer. As a Disability Confident Committed Employer we have committed to; ensure our recruitment process is inclusive and accessible, communicating and promoting vacancies, offering an interview to disabled people who meet the minimum criteria for the job and anticipating and providing reasonable adjustments as required.
Speed Communications
Part Time Office Manager/PA (3 days a week)
Bristol
£Competitive pro-rated salary
At Speed we believe in the power of PR, and we are looking for a part-time Office Manager/PA to support us in delivering our vision.
Speed is the largest PR and Communications agency headquartered in the Southwest, with our office in lovely Clifton, Bristol. We believe we have the power to make a positive impact, whether that’s for our people, our clients or our community.
We’re a team of 40ish individuals, passionate about the work we deliver and the difference we make.
Role:
This exciting opportunity involves a mix of PA support to our MD and senior team, HR support, general office management, coordinating the social committee, financial support, client team administrative support and assisting with the smooth running of meetings and events.
The role will involve being privy to sensitive information, so commitment to confidentiality will be required at all times.
Key responsibilities include:
• Assist the MD and senior team with day-to-day issues and scheduling of team and client meetings plus taking of minutes when required
• Support in various agency initiatives and projects
• Liaise with senior staff and an external PR professional body to organise the internal /external training schedule
• Maintain centralised holiday planner
• Organise travel and accommodation for all teams wherever required
• Liaise closely with IT department on all office IT needs
• Maintain stock levels for office stationery and groceries
• Responsible for Health and Safety compliance including being a fire warden & first point of for first aid (training available)
• Support social committee in organising programme of social events and activities throughout year
• Support the senior team and MD in reviewing and managing business operating costs
• Manage subscription/membership budget
• Administrative support for our client teams
About you:
You’ll be able to demonstrate an impressive track record of managing the day-to-day responsibilities of a busy office. Furthermore, you’ll possess the following attributes;
• Impeccable communications skills
• A proactive, can-do attitude, with a high level of flexibility
• Extremely organised with the ability to follow through on all set tasks
• Sound judgement with ability to interpret, analyse and disseminate complex, sensitive information
• Numerate and able to manage budgets
• Good knowledge an application of Word, Excel and PowerPoint
Benefits:
• A competitive salary
• Flexible working options
• 25 days’ holiday, increasing to 29 after 2 years’ service (not including Bank holidays) – pro rata
• Additional holiday purchase scheme of up to 5 days per year
• Additional 5 days’ holiday on your 5th anniversary year
• Company pension scheme
• Outstanding training and development programme
• Well-being programme inc. weekly fruit delivery, eye-care vouchers
• Refer a friend and new business incentives
• Medical cash plan - including contributions to dental, optical, physio etc.
We are proud to be a Disability Confident Committed (Level 1) Employer. As a Disability Confident Committed Employer we have committed to; ensure our recruitment process is inclusive and accessible, communicating and promoting vacancies, offering an interview to disabled people who meet the minimum criteria for the job and anticipating and providing reasonable adjustments as required.
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