PA / Office Manager
About Our Client
A growing business - superb business at a very exciting stage
Job Description
Perform data entry and maintain accurate records
• Type and prepare documents, reports, and correspondence
• Provide general clerical support, including filing, photocopying, and scanning
• Answer phone calls and direct them to the appropriate staff members
• Greet visitors and assist with their inquiries
• Manage office supplies inventory and place orders when necessary
• Assist with scheduling appointments and meetings
• Coordinate travel arrangements for staff members, if required
• Assist with basic bookkeeping tasks using QuickBooks
• Raise sales invoices on accounting software and send to customers accurately and in a timely manner
Process and reconcile bank transactions on accounting software
Process monthly recurring accounting journals on accounting software
Record purchase invoices on accounting software
Liaise with accountant over VAT return submission and preparation of monthly management and annual accounts
Maintain accurate and up-to-date financial records
Provide administrative support to the wider team
The Successful Applicant
Proven experience in an administrative or office support role
• Excellent data entry skills with a high level of accuracy
• Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint) & Teams
• Strong organizational skills and the ability to multitask effectively
• Exceptional phone etiquette and professional communication skills
• Familiarity with Google Suite and other computerized systems
• Basic knowledge of administrative procedures and bookkeeping principles
• Ability to prioritize tasks and meet deadlines
• Strong attention to detail and problem-solving abilities
What's on Offer
Competitive salary and wonderful company
A growing business - superb business at a very exciting stage
Job Description
Perform data entry and maintain accurate records
• Type and prepare documents, reports, and correspondence
• Provide general clerical support, including filing, photocopying, and scanning
• Answer phone calls and direct them to the appropriate staff members
• Greet visitors and assist with their inquiries
• Manage office supplies inventory and place orders when necessary
• Assist with scheduling appointments and meetings
• Coordinate travel arrangements for staff members, if required
• Assist with basic bookkeeping tasks using QuickBooks
• Raise sales invoices on accounting software and send to customers accurately and in a timely manner
Process and reconcile bank transactions on accounting software
Process monthly recurring accounting journals on accounting software
Record purchase invoices on accounting software
Liaise with accountant over VAT return submission and preparation of monthly management and annual accounts
Maintain accurate and up-to-date financial records
Provide administrative support to the wider team
The Successful Applicant
Proven experience in an administrative or office support role
• Excellent data entry skills with a high level of accuracy
• Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint) & Teams
• Strong organizational skills and the ability to multitask effectively
• Exceptional phone etiquette and professional communication skills
• Familiarity with Google Suite and other computerized systems
• Basic knowledge of administrative procedures and bookkeeping principles
• Ability to prioritize tasks and meet deadlines
• Strong attention to detail and problem-solving abilities
What's on Offer
Competitive salary and wonderful company
Don’t miss out on new job vacancies!
Create a job alert for: Page Personnel, Blantyre
It's free, and you can cancel email updates at any time