EvriLoanhead
Join Our Team of Self-EmployedCouriers! .Areyou looking for a flexible job with great earning potential? Lookno further!.We haveimmediate opportunities for you to join our team with plenty ofoptions for you to choose from across our 7-day delivery operationand the best thing is you will only work .I...
Perth, 35 mi from Musselburgh
Office Manager
Location: Perth
Contract type: Permanent
Salary: DOE
Are you an experienced Office Manager seeking an exciting new opportunity? If yes, our award-winning Perth office is in search of a new team member!
We're seeking a forward...
DPDNewbridge
Starting your own business as an Owner Driver with DPD has never been easier.With our Owner Driver Franchise scheme, you can run your own business and share in the growing success of DPD.We give you all you need to get started.From your own van, the best tech in the business and all the training to ...
DPDNewbridge
Starting your own business as an Owner Driver with DPD has never been easier.With our Owner Driver Franchise scheme, you can run your own business and share in the growing success of DPD.We give you all you need to get started.From your own van, the best tech in the business and all the training to ...
GlobalLogic UK&IEdinburgh, 5 mi from Musselburgh
About the role:
• Manage the day to day running of the office.
• Meeting and greeting clients.
• Working with colleagues on office events.
• Answering and forwarding phone calls/ incoming enquiries.
• Manage meeting room allocation, booking meeting...
Hunter Mason ConsultingEdinburgh, 5 mi from Musselburgh
Office Manager Construction
Location:Edinburgh
Salary:£30,000 - £40,000
Are you a proactive and organised professional looking for a rewarding role in a creative environment? We are hiring an Office Manager to join our vibrant landscape...
Hunter Mason Consulting CareersEdinburgh, 5 mi from Musselburgh
Office Manager Construction
Location:Edinburgh
Salary:£30,000 - £40,000
Are you a proactive and organised professional looking for a rewarding role in a creative environment? We are hiring an Office Manager to join our vibrant landscape...
Page Personnel FinanceLanark, 34 mi from Musselburgh
We are seeking an organised and proactive Office Manager to join our retail team in East Kilbride. The successful candidate will possess excellent organisational skills and the ability to manage multiple tasks simultaneously.
Client Details...
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Office Manager
Edinburgh | www.cv-library.co.uk |
Main Duties and Responsibilities
You would be responsible for the delivery of an excellent proactive support service to
our colleagues in the areas listed below:
Contracts/Facilities Management:
• Primary point of contact for all contracts/ facilities queries (including any issues
that may arise on occasions outside of office hours).
• Oversee the cleaning services to ensure meticulous maintenance of premises,
liaising with the contractors and building/property managing agents to resolve
any issues in a timely manner.
• Support the Director of HR and Support Services in the preparation of the
budget, monitoring expenditure and general financial administrative duties
such as checking orders and invoices.
• Be the first point of contact for any queries or concerns relating to Health and
Safety and ensure compliance to at least minimum standard relating to the
Health and Safety at Work Act; appointing fire wardens/ first aiders, managing fire drill, weekly fire alarm testing, staff awareness training, site
induction and management of the outsourced Health and Safety contractors
• Liaise with the managing agent as necessary to resolve any repair and
maintenance issues
• Escalate the requirement of any maintenance or repair work to the Director of
HR and Support Services if required
• Maintain security arrangements around the office including managing
relationships with external suppliers
Mail:
• Overall responsibility for ensuring that all mail is processed and franked daily
including recorded and special deliveries ahead of evening collections (Royal
Mail and DX)
• Maintain the franking machine, being the first point of contact for reporting
faults, maintenance, adding credit and ordering franking supplies
• Ensure that incoming Royal Mail and DX mail is sorted and delivered each day
in line with firm procedures
• Liaise with Royal Mail and DX Delivery Services to report any late deliveries
and collections
• Ensure a prompt internal post-delivery and collection service at designated
times throughout the day
• Undertake external deliveries and collections as necessary
Document Management/Archives:
• Overall responsibility for the maintenance of accurate records of all archived
documents
• Ensure documents are issued and returned as requested in accordance with
Firm procedures
• Ensure all employees for whom you are responsible have appropriate training
and development needs identified and acted upon
• Undertake regular supervision and management of staff, including
participation in recruitment, induction and disciplinary/grievance procedures
when required.
Skills, knowledge and experience
• Experience working in an Office Management/ Facilities Management role is
essential
• Proven experience in managing contracts and carrying out regular reviews to
ensure satisfactory performance and value for money
• Knowledge and experience of health and safety within an office environment
• Strong experience in managing people with confidence
• Proficient in using Microsoft Office applications including Outlook, Teams, Word
and Excel
Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age
You would be responsible for the delivery of an excellent proactive support service to
our colleagues in the areas listed below:
Contracts/Facilities Management:
• Primary point of contact for all contracts/ facilities queries (including any issues
that may arise on occasions outside of office hours).
• Oversee the cleaning services to ensure meticulous maintenance of premises,
liaising with the contractors and building/property managing agents to resolve
any issues in a timely manner.
• Support the Director of HR and Support Services in the preparation of the
budget, monitoring expenditure and general financial administrative duties
such as checking orders and invoices.
• Be the first point of contact for any queries or concerns relating to Health and
Safety and ensure compliance to at least minimum standard relating to the
Health and Safety at Work Act; appointing fire wardens/ first aiders, managing fire drill, weekly fire alarm testing, staff awareness training, site
induction and management of the outsourced Health and Safety contractors
• Liaise with the managing agent as necessary to resolve any repair and
maintenance issues
• Escalate the requirement of any maintenance or repair work to the Director of
HR and Support Services if required
• Maintain security arrangements around the office including managing
relationships with external suppliers
Mail:
• Overall responsibility for ensuring that all mail is processed and franked daily
including recorded and special deliveries ahead of evening collections (Royal
Mail and DX)
• Maintain the franking machine, being the first point of contact for reporting
faults, maintenance, adding credit and ordering franking supplies
• Ensure that incoming Royal Mail and DX mail is sorted and delivered each day
in line with firm procedures
• Liaise with Royal Mail and DX Delivery Services to report any late deliveries
and collections
• Ensure a prompt internal post-delivery and collection service at designated
times throughout the day
• Undertake external deliveries and collections as necessary
Document Management/Archives:
• Overall responsibility for the maintenance of accurate records of all archived
documents
• Ensure documents are issued and returned as requested in accordance with
Firm procedures
• Ensure all employees for whom you are responsible have appropriate training
and development needs identified and acted upon
• Undertake regular supervision and management of staff, including
participation in recruitment, induction and disciplinary/grievance procedures
when required.
Skills, knowledge and experience
• Experience working in an Office Management/ Facilities Management role is
essential
• Proven experience in managing contracts and carrying out regular reviews to
ensure satisfactory performance and value for money
• Knowledge and experience of health and safety within an office environment
• Strong experience in managing people with confidence
• Proficient in using Microsoft Office applications including Outlook, Teams, Word
and Excel
Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age
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