Executive Assistant

EXECUTIVE ASSISTANT

6 Months

£200 p/d INSIDE IR35

Hybrid - 2-3 days p/w in London

As an Executive Assistant you will be exposed to decision making from the most senior leaders in the civil service and government. The role is a challenging one with a high level of exposure and responsibility.

As an Executive Assistant you will:

• Support the Deputy Director (and wider Leadership Team) to ensure their diary runs smoothly and their email inbox is in order so they use their time most effectively and with maximum impact
• Arrange meetings, phone calls and events with internal and external stakeholders
• Manage core office functions and processes, including the coordination of a daily information pack and weekly forward look note
• Support the day-to-day running of the Directorate
• Manage incoming requests in a timely and professional manner
• Provide Secretariat support where appropriate, largely to internal meetings within your directorate
• Ensure the office adheres to proprietary guidelines by managing transparency returns and by tracking and archiving expenses
• Develop strong relationships with all stakeholders, including officials within the department, in other government departments and external stakeholders
• ? Work with the Senior Executive Assistant and Director's Head of Office to identify opportunities to continuously improve the workings of the Directorate, drawing on feedback from the Senior Leadership Team and other colleagues
• Support the Director's Head of Office to understand, articulate and progress priorities within your directorate
• Keep an action log of briefings, submissions and decisions to be made within your directorate, and work with the wider Central Office Team to ensure high quality tracking of information across the organisation
• Support domestic or overseas visits, including travel arrangements (as appropriate)

Who you are:

• Demonstrable administration and support skills, with strong attention to detail when it comes to managing a senior principal's diary and inbox
• Proactive people with strong interpersonal skills who enjoy working in a delivery focused, agile environment
• Excellent written and verbal communication, with the ability to communicate concisely and coherently to a wide variety of audiences
• Experience of working with a wide range of stakeholders in a challenging and fast-paced environment
• Demonstrable experience ability to deliver across multiple priorities at pace
• Demonstrable experience of handling sensitive information, displaying tact and diplomacy and maintaining confidentiality
• Ability to use Google's G Suite office apps and an Apple MacBook is desirable