Facilities Co-Ordinator

MONDAY – FRIDAY

This is an office-based role working Monday to Friday, plus 1 in 5 weekends on call.

BENEFITS

With this role, you’ll receive 20 days holiday plus bank holidays and additionally the company operate a Christmas shut down. You’ll get time off in lieu for on call cover, company pension, private healthcare and additional cover for glasses and dental.

RESPONSIBILITIES

• Managing the shared email inbox to ensure all jobs are actioned within the given Service Length Agreement (SLA).
• Liaising between facilities office, retail outlets and engineers ensuring jobs are completed in a timely manner and all parties are kept up to date.
• Handling calls effectively and using initiative to deal with queries in a timely manner.
• Creation of purchase orders and quotations.
• Coordinate and manage engineer and subcontractor schedules considering logistical challenges.
• Creating reports as required utilising Excel.
• Responsibility for overseeing all equipment required to complete jobs as per the engineers written instructions.
• Administrative work, to include booking hotels, travel arrangements, permits and parking.

REQUIRED SKILLS & EXPERIENCE

• Proven experience within an administrative or customer service role.
• Initiative, with the ability to work proactively and resolve problems.
• Confidence working in a high-pressure, time sensitive environment, remaining calm and level-headed.
• Excellent communication skills, over the phone, email and face to face.
• Strong organisational skills.
• Own transport to be able to commute to the office which is not accessible via public transport.

NEXT STEPS

If you’re interested, apply today with your current CV. Our team will review your application to see if it’s a match and get in touch to learn more about you. If you aren't contacted within 7 days, please assume your application was not selected.