Business Assurance Manager

For jobs located in Wales, the ability to speak Welsh is desirable.

From the design and development of policies to the delivery of services supporting work, welfare, pensions and child maintenance, DWP is the Government’s largest department.

People are at the very heart of what we do. We ensure disabled people can live more independent lives; help tackle poverty and homelessness; provide a financial foundation for a secure old age; and support families ensuring children can fulfil their potential.

DWP has the largest commercial estate in government and our team is committed to being smaller, greener and better – helping people to work, grow and thrive. Our estate provides accommodation for colleagues who support millions of daily customer interactions in Jobcentres and Health Assessment centres, back of house offices delivering frontline services and hub sites housing expert functions such as Policy, Finance, Digital and HR.

Many of these services are business critical and we cannot safely open our offices without them.

Our ambitions are to:

• Transition to a smaller, more affordable, and adaptable estate
• Invest in improving DWP’s buildings and infrastructure, conducted mainly through an extensive programme of planned replacement works
• Meet our agreed Government Greening Commitments - creating a culture where sustainability is embedded
• Expertly deliver cost effective services
• Create a professional working culture that is best in class across the Government Property world.

There is no better time to join us as we transform our estate and make our buildings fit for the future.

The Business Assurance Manager role will be based within the Cost and Supplier Performance Team of DWP’s Estates Directorate and provide support for financial and commercial assurance. This is a critical team that underpins the DWP Estates Business Plan, acting to support the Delegated Financial Authority of the Estates Director and their budget of £900m+.

The role will be responsible for managing the governance and adherence to Purchase to Pay financial controls in support of the Estates budget.

• Support the Business Assurance Senior Manager by undertaking audit activities to deliver the audit plan.
• Lead role in the governance of Estates requisitions and purchase orders, promoting a culture of following the appropriate procedures to ensure accuracy and compliance.
• Working in partnership with the buying team and with reference to the procurement pipeline, to review new contracts and contract variations to identify potential impact on category code requirements.
• Working in partnership with the Supply Chain Managers to impact contract changes to support financial governance and controls.
• Support the maintenance of the Estates Devolved Financial Authority register and the Estates Integrator work order assurance and approval permissions.
• Support the Business Assurance Senior Manager to draft guidance for the whole of DWP on buying estates goods and services.
• Support the Business Assurance Senior Manager to draft and maintain purchase order compliance guidance in relation to the Estates goods and services for submission to DWP’s outsourced provider, in partnership with the DWP Purchase to Pay team.
• Preparation of reports and financial reconciliations in support of Business Assurance activities.
• Build and maintain relationships with key stakeholders to ensure the smooth resolution queries associated with Estates goods and services cost governance and financial controls.
• Manage issues using skill and judgement to ensure a smooth resolution and escalate to the Business Assurance Senior Manager.
• Encouraging joined up teamwork within own team and across other groups.
• Collaborate with stakeholders to establish professional relationships and to share information and provide support.