Part Time PA

Birmingham City Centre ( Hybrid after initial training )

We’re looking for a proactive, well-organised individual who thrives independently and enjoys contributing to meaningful causes.

Key Responsibilities:

• Handle incoming calls and respond to charity-related inquiries with professionalism.
• Manage the charity's inbox, ensuring timely, courteous, and accurate communication.
• Oversee back-office administration for events, including sending invitations, tracking RSVPs, and providing regular updates.
• Maintain a current and comprehensive contact database for Trustees, Patrons, volunteers, partner organisations, and contributors.
• Manage the grants process, including receiving and organising applications, coordinating assessment meetings, and keeping accurate records.
• Arrange Trustee and fundraising meetings, distributing agendas/documents at least 7 days in advance, and attend meetings to take detailed minutes.
• Provide general clerical support, including drafting letters and preparing reports.

Ideal Candidate:

• Possesses excellent administrative and organizational skills with a high level of attention to detail.
• Computer savvy, with the ability to quickly adapt to new software and systems.
• Strong written skills for drafting documents and taking meeting minutes.
• Great verbal communication and interpersonal abilities.
• Able to work independently with minimal supervision when required.
• Familiarity with social media platforms for posting updates and events, or willingness to flag tasks to the team.
• Experience with platforms like Ticketmaster or Eventbrite for booking and managing event attendance is a plus. The Part Time PA will be able to work 21 - 25 hours per week and be flexible with days needed for the charity events. Interested to know more? Please contact Hayley Whitehead at Pertemps Birmingham Hagley Court for further information!