Human Resources Assistant (Fixed-Term)
Main duties Liaise with management to support throughout the recruitment process, especially around the following: Ensuring necessary Recruitment documents are completed and approved in full; Encouraging the use of Induction Schedules to be completed by the hiring manager; Developing job descriptions and person specifications; Advertising methods and support to draw up adverts; Assisting where required to arrange interviews; Advising on PCS Recruitment Policy and Process.
Ensure pre-employment checks are undertaken in a timely manner, to avoid delays with start dates; Maintain HR records and systems in accordance with audit requirements; Produce adhoc HR reports as required alongside monthly Information Performance Reports (reporting on starters, leavers, recruitment and casework etc); Provide support to managers on an individual basis as required; Work effectively with others to ensure administrative requirements relating to operational HR queries and payroll are fulfilled in a timely manner (within 3 days of request or query).
Support when necessary relaying information from HR policies and systems such as maternity leave, paternity leave, sick leave, compassionate leave, expense claims, childcare vouchers etc; Collate appraisal data and work with the Finance team to ensure any staff that are eligible for pay progression are confirmed with payroll and also confirmed in writing to the staff members; Administer PCS mandatory training, ensuring that the Training Matrix is kept up to date and that line management are sent regular updates with regards to their teams training needs; Assist in other HR projects, as required.
General To fully participate in the PCS performance review and personal development planning process on an annual basis; To undertake training as necessary in line with the development of the post and as agreed with the line manager as part of the personal development planning process; To achieve and demonstrate agreed standards of personal and professional development within agreed timescales; To contribute positively to the effectiveness and efficiency of the teams in which you work; To undertake any other duties at the request of the line manager which are commensurate with the role, including project work, internal job rotation and absence cover; Ensure confidentiality of all PCS information, following security procedures including individual passwords, referring to the PCS Confidentiality Policy where appropriate; To actively promote the PCS values, policies and procedures; To contribute to a healthy and safe working environment by adhering to health and safety regulations and PCS policies; Job Description Review This is not an exhaustive list of duties and responsibilities and in discussion with the manager the postholder may be required to undertake other duties which fall within the grading of the post.The job description will be reviewed regularly in the light of changing service requirements and any such changes will be discussed with the postholder.