[ref. y58615624] Hays - Administration Assistant
Your new company
An award-winning environmental consultancy based in Cardiff.
Your new roleWorking as an Administration Assistant, the work activities will include the following
- Support the smooth running of office, by ensuring that there are clean dishes and that waste is sorted in line with environmental objectives* Be the first point of contact for phone calls and door entry* Update the weekly resource planning spreadsheet in preparation for the regular Monday resource meetings* Support project managers by arranging hotel and car hire bookings as required* Support the finance administrator by chasing colleagues to ensure a timely completion of the weekly timesheets* Support the finance administrator by downloading and recording the hours of sub-consultants* Help to maintain the sub-consultant's database* Preparing fee applications* Support the finance officer by scanning, saving & sending the general invoices* Maintain the office petty cash and manage the incoming post* Support the tendering process by completing the standard financial answers* Maintain the project register* Support the onboarding of new staff by:
Ordering their Personal Protective Equipment, setting up their staff folders and setting up their personal HR folders* Supporting environmental objectives by monitoring the company's carbon footprint* Other tasks as required by the business
What you'll need to succeedYou'll have administrative experience and be confident in using MS office, particularly MS Excel.
You'll be- Self-motivated and willing to manage your own workload
- Pleasant and welcoming to guests and colleagues* Willing to provide administrative support to the wider team* Conscientious and wanting to get things right* Always looking for better ways of doing things
This is a permanent role, paying £25,000 depending on experience, plus benefits - including 20 days of annual leave excluding bank holidays; up to 5 additional days can be purchased per annum following successful probation, 2 paid charity volunteer days per year plus more.
This role is based in the office 4 out of 5 days, with Friday being worked from home. There may be the odd occasion that you need to go in on a Friday, but it will mostly be worked from home.
What you need to do nowIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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