Administration Assistant

Your new company

An award-winning environmental consultancy based in Cardiff.

• Support the smooth running of office, by ensuring that there are clean dishes and that waste is sorted in line with environmental objectives
• Be the first point of contact for phone calls and door entry
• Update the weekly resource planning spreadsheet in preparation for the regular Monday resource meetings
• Support project managers by arranging hotel and car hire bookings as required
• Support the finance administrator by chasing colleagues to ensure a timely completion of the weekly timesheets
• Support the finance administrator by downloading and recording the hours of sub-consultants
• Help to maintain the sub-consultant’s database
• Preparing fee applications
• Support the finance officer by scanning, saving & sending the general invoices
• Maintain the office petty cash and manage the incoming post
• Support the tendering process by completing the standard financial answers
• Maintain the project register
• Support the onboarding of new staff by:

• Supporting environmental objectives by monitoring the company’s carbon footprint
• Other tasks as required by the business

You'll have administrative experience and be confident in using MS office, particularly MS Excel.

• Self-motivated and willing to manage your own workload
• Pleasant and welcoming to guests and colleagues
• Willing to provide administrative support to the wider team
• Conscientious and wanting to get things right
• Always looking for better ways of doing things

What you'll get in return

This role is based in the office 4 out of 5 days, with Friday being worked from home. There may be the odd occasion that you need to go in on a Friday, but it will mostly be worked from home.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #4653051 - Tommy Keeling